October 23, 2013
I’m often fascinated by how people, when they walk through the door of their workplaces, adopt behaviours akin to the symptoms of Stockholm Syndrome. Despite knowing in our hearts and in our guts that much of how workplaces operate is nonsensical and even anti-human, we maintain the charade that it’s the best way of doing things. As Alan Moore points out in No Straight Lines, industrial systems were not designed with human needs at their heart, yet we still organise workplaces along such lines. We go along with the deceit that doing things in a mechanistic, command-and-control way is the right way to do things.
A living system such as a family or a business operate with a number of norms which remain largely unspoken. Just as families have an idiolect, a set of values and beliefs and ways of doing things ‘properly’, so do organisations. These unwritten and unspoken rules maintain the status quo by ‘training’ people how to act and unless new information enters the system, it will continue to operate as it always has. Species adapt to their environment in order to be successful. The same is, of course, true for us. At work, we often adapt by adopting an alter-ego in order to be successful. When we take up employment in an organisation, we will eventually adhere to the ‘correct’ ways of doing things in order to survive there, even if they jar with our personal beliefs. That, or we will end up having to leave.
We are, in effect, hostages to the culture of our organisations and we very often exhibit the signs of Stockholm Syndrome. According to Dr. Joseph Carver, four conditions serve as the basis of Stockholm Syndrome:
- Perceived threat to survival and the belief that one’s captor is willing to act on that threat
- The captive’s perception of small kindnesses from the captor within a context of terror
- Isolation from perspectives other than those of the captor
- Perceived inability to escape.
In the context of the modern workplace, these four conditions might look like:
- Perceived threats: making waves and challenging the norms could damage your chances of promotion/a pay rise/job security or see you sidelined in the heady world of office politics
- Small kindnesses: ‘Positive feedback’ at your annual performance review/individual bonuses/promises of advancement
- Isolation from other perspectives: ‘Best practice’/This is how it’s done here/Defensiveness and justification/Exhaustive and overly prescriptive policies and procedures
- Perceived inability to escape: you have a hefty mortgage/kids/student debt and there aren’t many other well-paid jobs out there, are there?
It is worth mentioning the words of Robert Jackall: “What is right in the corporation is what the guy above you wants from you.” He lists the basic unwritten rules in the contemporary workplace as:
I know many are attempting to retool organisational life so that it is more respectful and inclusive but if the same old hierarchical structures and mentefacts remain in place, not much has changed very deeply. If Jackall is right, those five rules delineate the forces that act upon a system (workplace culture) to shape behaviour of those within it. Not so great for participatory leadership and fellowship in the workplace.
How can we go about generating new ways of ‘doing organisations’?
One way that I find especially valuable is Sociodrama. This cutting-edge human technology has inherent in it a systems approach to organisations which develops our capacities to see a bigger picture. It also provides the stage whereon we can develop capacities for purposeful collective action.
It’s vital, I believe, that we begin to see. We need to be able to see the ‘stuck state’ that many businesses and institutions are in. We need to see the hidden conflicts, competition to climb higher up the ladder, plays for personal power at the expense of others that are the fruits of hierarchical structures. We need to be able to see the casual incivility and interpersonal violence that comes from spending our days in anti-human systems that (no matter how it’s dressed up) treat humans as resources. We also need to see the strengths and opportunities that live within a system; it is from these that novel, creative and more effective ways of working will begin to emerge. Really important in all this is that we are not the only ones that see this and the effects that they have on ourselves and others; that we shift from “Me” to “We” and do it in community with others, otherwise we may be thought of as foolish or find ourselves isolated.
The practical method of Sociodrama allows people to collectively uncover what may have been previously unseen. It also creates the opportunity for people to have conversations about the unwritten and unspoken rules that keep them hostage, but which have not been previously named or discussed. It begins by weaving together a group feeling and establishing the focus of the group’s work. As the “Sociodramatic question” coalesces, the group will work in action together, with the assistance of a capable Director, to explore the many elements of the system which are related to this focussed question. Examples of Sociodramatic questions that have focussed some of the work I’ve done in businesses include:
- How can we work in a more collaborative, less silo-ed way?
- How can we grow a culture of ‘betterment’?
- How can we as “leaders” in this business, become more able to have the “difficult conversations” that need to be had?
I think the two key words in these questions are “How” and “We”. A shift in a set of behaviours or attitudes will come about meaningfully in a system when it’s done collectively. When the Sociodramatic question crystallises, it is as a result of the group’s work; they warm up to and engage themselves in the purpose of the workshop. What follows comes about because it is an act of will on the part of each individual.
In Sociodrama, as with all Morenian action methods, the group develops action-insight and begins to identify things which may have been hitherto unknown or unaddressed. Some of these insights are related to the dynamics between the various parts of the system. Some of them are related to the rules, spoken or unspoken, that influence how the system works. Some are connected to things that work well and others, to things that are not working so well. In effect, the group begins to behave like the boy who cried that the Emperor wasn’t wearing any clothes. The clarity of vision that comes from Sociodrama can assist us to free the hostages; this clarity is a first step, at least.
From here, the next phase is to work cooperatively to create something new which can alleviate or deflect some of the less desirable forces that influence the system. Typically, one person will struggle to effect change in a system. But collectively, members of a group can create structures and start inter-relating in ways that transform the system and to grow greater participative fellowship in the workplace. Sociodrama has as one of its aims, to warm us up to a state wherein we are able to intervene in our own social systems. The Sociodrama Director will approach the work not as an expert or guru with the “right” answers, but as the Auxiliary, there to help the group warm up to this state of spontaneous, co-responsible creativity.
Towards the end of the process, the group spends some time making sense of the Sociodrama, with a focus on the initial Sociodramatic question. As meaning-making beings, we humans need to make some sense of the experiences we have. An action method such as Sociodrama cannot help but change how we think about what works best. When a group experience such as Sociodrama brings up new insights and generates something innovative between us, we need to reflect and shape a collective understanding, as best we can. When our collective understanding of ‘how things work’ shifts and we have a collective understanding of ‘what works best’, we can commit to changing how the work works. From Sociodrama, we can derive deep learning and transformation. As Lao Tzu is quoted: ”If you tell me, I will listen. If you show me, I will see. If you let me experience, I will learn.”
My experience is that Sociodrama generates greater freedom to counter the effects of our personal Stockholm Syndromes and to do this in community with others. Ultimately, why shouldn’t work work for everyone? Everyone.
R. Weiner, D. Adderley, K. Kirk (eds.) Sociodrama in a Changing World. (2011), Lulu.com
J.L. Moreno. Who Shall Survive? (1953), ASGPP, McLean, Virginia
P. Sternberg, A. Garcia. Sociodrama: Who’s in Your Shoes (2000), Praeger Publishers, Westport, CT.
I have been interested in the furore that has followed Yahoo CEO Marissa Mayer banning workers from working from home. I’ve also read that Hubert Joly, the new chief at struggling retailer Best Buy has also just scrapped their Results Only Work Environment (ROWE) for their corporate employees. Corporate staff who, until now, have been allowed to telecommute, as long as they got their results, will now be required to work at the corporate headquarters, though some managers will still have discretion to accommodate some workers. Joly’s intention is to shift the culture to one of greater accountability. A Best Buy spokesman said, “It makes sense to consider not just what the results are but how the work gets done.”
Think about it for a minute.
Like many, the initial assumption I leapt to was that here were those awful authoritarians: new in the job, trying to make their mark, trying desperately to cling to hierarchical power and going about it rather clumsily. Isn’t the modern thing to show respect to workers and give them autonomy? As long as they achieve their outputs, we don’t have to regulate their movements, right? On further reflection and having read about the possible motivation behind the Yahoo ban, I can see it might make some sense. What if, say, she was looking at Yahoo as a systems thinker and taking action on the system? What if, say, she wasn’t trying to do the old-fashioned thing of managing the people? I enjoyed the sub-heading of an article in the Guardian about Mayer’s decision: “Marissa Mayer shows she knows little about managing people with this offensive memo to Yahoo employees.” Perhaps. Perhaps she actually knows a lot about managing people and knows that it’s a waste of time. Perhaps she knows that in order to get greater effectiveness in an organisation, you actually don’t spend your energies on managing the people, but you work on the system. Maybe, as another Guardian article sets out, she is focussing on what matters for Yahoo at this moment in time and space.
Think about it.
HR consultants and originators of ROWE Cali Ressler and Jody Thompson wrote in an open letter to Mayer, “We don’t think you deliberately meant to send a message to Yahoo employees that you are an Industrial Age dictator that prefers to be a baby sitter versus a 21st century CEO that can lead a company into the future. Or did you?” Good question. Again, let’s suspend judgement and consider the shift in policy. Could be that Mayer is one of those Industrial Age clock-watchers. Might be that she is looking to make a change to Yahoo’s ecosystem in order to get more creativity and innovation going.
I don’t have any special insights into what Mayer was thinking, but I watch what she is doing and am reminded that in a world still dominated by the command-and-control, someone who is acting like a systems thinker might sometimes look as if they are doing the old thing. That is because we haven’t enough “systems thinking stuff” going on to know what that actually looks like. How, for example, would we know if a manager’s tantrum comes out control-freakery or quality-freakery? Looks like the same tantrum, might use some of the same shouty words, but might actually come from a “we are doing crap work” mindset, not a “you are an idiot and I need to whip you into place” mindset. I’m also not suggesting that Mayer is some kind of enlightened goddess; she is as flawed as the rest of us and perhaps her way of going about the shift in working practices was a little graceless. I only want to say, let’s suspend our judgements until we examine a little more closely what might be behind her bold move, and observe if the shift in policy does, indeed, generate greater innovation and collaboration at Yahoo.
Interestingly, in a recent interview, Zappos’ Tony Hsieh said:
“Research has shown that companies with strong cultures outperform those without in the long-term financially. So we’re big, big believers in building strong company cultures. And I think that’s hard to do remotely.
We don’t really telecommute at Zappos. We want employees to be interacting with each other, building those personal relationships and relationships outside of work as well.
What we found is when they have those personal connections that productivity increases because there’s higher levels of trust. Employees are willing to do favours for each others because they’re not just co-workers, but also friends, and communication is better. So we’re big believers in in-person interactions.”
So am I. I know from experience that I get a real buzz from real-life interactions and that in most cases, I find a lost mojo when I’m doing my thing in the room with someone who’s available to me and we are giving each other our attention.
One of the things to be mindful of is that a one-size-fits-all approach is not the way to go. Just because whatever it is that works for Zappo’s and Google is good for them, it doesn’t mean that other businesses should necessarily follow suit. A good systems thinker will become intimately familiar with their system and do what works for that system. One of the exceptions that Guardian writer takes is that having to work in the office is inconvenient. She describes how she manages her time and gets her articles written. All good, I say. Once again, it’s important to look at the details of what is happening. In the case of a solo journalist, perhaps it would seem madness to compel her to sit at a desk in an office when she could produce quality journalism sitting at home. If the job was to co-write an article, however, I wonder if being side-by-side with the co-writer might produce even better quality work than each one working remotely, emailing the work back and forth. Just an idea. The point is that we need to know what the work is…..and to consider how best to get it done.
Think about it….
Google’s workplaces are famously enviable, but I would suggest that it’s the smart thing to do to focus on the purpose, not simply on making a “fun place to work”. How did Google’s offices happen? Someone designs them. Someone engineers the physical spaces and what is in them. To make it a fun place to work? Well, yes and no. I would suggest that that someone did not simply design something that is “fun” for fun’s sake. That kind of workplace is often mocked in the popular press or programmes like The Simpsons as funky and cool, but there is a hint of “…but they probably don’t do much work there”. I would suggest that some good thought has been given over to the design of the system at Google: the working processes as well as the community that will carry them out. What does a business like Google require? Creativity and innovation. “The philosophy is very simple,” Craig Nevill-Manning, Google’s Manhattan engineering director said. “Google’s success depends on innovation and collaboration. Everything we did was geared toward making it easy to talk.” In order to get this, what would be the optimal way of engineering these things? Draw on nature, be conscious that systems are self-organising and thrive on variety, and that, at the same time, they can be nurtured. The ecosystem within which such fruits could flourish can be designed. Google started with a philosophy. They have a purpose and a way of thinking as to how to make that purpose come to life. They are enviable because they have been designed with the work in mind, not on fun; I believe the “fun” is, in one sense, a by-product. In any case, as Teresa Amabile, a business administration professor at Harvard Business School says, “I’ve found that people do their most creative work when they’re motivated by the work itself.”
According to John Sullivan, a professor of management at San Francisco State University, studies show that people who work at home are significantly more productive but less innovative. He says “If you want innovation, then you need interaction,” he said. “If you want productivity, then you want people working from home.” That, to me, seems slightly simplistic, but I get the point. Also, Tony Hsieh seems to find that productivity and working together in a shared workspace are linked, so there you go. In any case, you don’t simply institute a ROWE because it’s what people want and seems to be one of those lovely perks that makes people happy. You do something like that if it helps to create the ecosystem that best nurtures the work. You craft a system that is best designed to meet the purpose of the business.
All of this speaks to me because at the heart of the work I do is sociometry. The term was coined by Dr. J.L. Moreno and its basic tenet is that “the quality of an outcome is directly related to the quality of relationship between the people trying to achieve that outcome.” The sociometry, or quality of relationships, within a business, affects the system and the system affects the sociometry. It’s a reflexive relationship. Sociometry and systems thinking are intertwined. I encourage managers to see their role as supportive of those they purport to manage, rather than as controllers. I encourage them to see their role as ensuring people have the resources, information and relationships they need to get on with their work. That last bit sometimes challenges managers because as John Seddon describes, we train managers (if at all) to be good people managers. When I say “ensure people have the relationships they require”, I don’t intend they manage people or try to keep them happy. Odd, huh? I intend the kind of picture that Google have: to engineer and nurture a system which facilitates people interacting with each other. In an older article, I suggested that a good leader is a good sociometrist. Yes, leaders (people) need to develop their relationship capabilities. They also need to develop the bigger picture abilities that facilitate productive and purposeful working relationships to flourish all over the place.
Some have misinterpreted sociometry as “developing skills to get on better with people so I can get them to do what I want them to.” No. Sociometry is an active exploration of the inter-relationships that exist and an uncovering of what is not seen between people, so that they can, together, create new patterns of behaviour with each other. The result is that people work better together. I believe that working on the sociometry is part of working on the system. One of the insights that came to a client of ours recently, as a result of our work with their sociometry, was that they need to redesign their physical space so that they get more of the interactions that lead to the kind of innovation that sits at the heart of their business. In their commitments to action, I see a mirror of the kind of community that Google have created.
In the modern economy, where much of the work that we do is knowledge based, relationships and networks are core. Google’s approach is to engineer serendipity. I enjoy oxymorons. Like spontaneity training. How can you possibly engineer happy accidents? Well, we can’t make happy accidents happen, but we can nurture the ecosystem within which they are more likely to happen.
Attending to the interpersonal also cannot be underestimated. Part of this is examining how people relate to each other and what “elephants” might sit in the room between them. Dealing with these “elephants” is at the heart of sociometry. People learn about themselves and the dynamic of the groups to which they belong. They cooperatively learn how to grapple with the complexity and uncertainty of modern business life. This occurs when a skillful sociometry practitioner assists them to discover what is happening between them and work out new structures of relating.
If creativity and collaboration are core to the business, we can craft workplaces where people are drawn together and interact about the work they are doing. We can design spaces and ways of working where people are more likely to be stimulated to innovate together. Maz Iqbal, in a comment on a recent article of mine wrote, “The pragmatist changes the structure of the system so that the desired behaviour is called forth.” Yes. He also provided a link to the work of Jeppe Hein, an artist who has created some wacky park benches which he designed to encourage more exchange between users and passers-by, giving them a much more social quality. As well as engineering the physical environment, we can also “engineer” the interpersonal by attending to the sociometry. Both of these are conscious systems interventions, both add value and set a business towards achieving its purpose.
March 21, 2013
In working with three senior teams in three entirely different sectors over the past month, I’ve heard someone in each of these teams, during the course of the work, utter these words, “We are a microcosm of what is going on in the rest of the business.” They elaborate, “If we don’t get our house in order, how can we expect the rest of the business to work better together?” The theme is silos at work and making efforts to work more collaboratively and cooperatively. In each of these contexts, I shared one of my favourite analogies for silos; it’s as if the organs within my body are fighting each other for primacy. They are inextricably linked and interdependent, each having their own specialisation and each requiring the other to be at their best, however it’s bizarre to imagine that one organ is more important than the other and that if I had the healthiest heart in the world, the whole of my body would functioning at its optimal level. In the past, I have heard those who interface directly with customers say to folks who don’t, “If it wasn’t for us doing the real work, you wouldn’t have jobs.” Imagine my digestive tract saying to my heart, “If I didn’t take in nourishment, you wouldn’t have a job.” Pshaw.
I believe, from my experience, it’s a shift in consciousness that needs to come to people before they see the connection. A change in their mindsets. A whole new perspective. In many businesses, senior managers grapple with effectiveness and train their gaze on the bits of the business that are dysfunctional, rather than see the whole……rather than see that the health of the parts is directly related to the health of the whole…..rather than see that the health of the whole is directly related to the healthy relatedness between the parts. When one person makes that statement about microcosms and everyone else stares blankly, I reckon the rest of the senior team has an opportunity to learn how to think bigger if they want to go further.
I don’t believe the case needs to be made for the elimination of silos at work. I have met nobody who thinks they are a good idea and multitudes who find them ineffective and frustrating. The question people struggle with is, “How do we get rid of them?” I think part of that lies with shifting the thinking that got us here in the first place. To say that silos are ineffective is not to say that specialisation is ineffective. After all, as we develop into fully-fledged humans in-utero, our cells gradually organise according to their specialisations. However, our various specialised systems do not, over time, develop ways of functioning in isolation to anything else in our bodies. They also do not work out ways to operate more optimally at the expense of other parts of the body. I would not suggest, therefore, that businesses need to throw the specialisation baby out with the silo-ed bath water. To clarify that last statement, I would not suggest that everyone should learn how to do everything and be generalists who excel at every specialisation. I’m not suggesting that people’s jobs are determined by simply drawing a role from a hat, regardless of expertise, passion and talent. Specialisation matters; silos do not. It simply does not follow that just because we need people with special talents and expertise, the best way to bring these out is to corral them into functionally-aligned departments and fit them with blinkers so they only see their departmental targets.
The important point is to view specialisation through systems thinking eyes, not mechanistic eyes. If I’m a departmental manager in an organisation where silo-ed thinking dominates, I will do my best to ensure that those who report to me reach the targets I set. If I see the business this way, I will use the words “my team” to mean the folks I manage.
Silos are not simply how an organisation behaves. If it was that simple, people would have stopped working in silos long ago and started behaving differently. They spring out of a mentality, a set of assumptions. Like everything that goes on, what happens happens because there are some assumptions that underly things. There’s where the work of getting rid of silos begins. As I’ve written before, most of these assumptions are unconscious and unquestioned. In silo-ed organisations, there are some assumptions related to the best way of doing things: work is best organised according to functional specialisation, work is optimised when we have reporting hierarchies that monitor achievement of targets, targets are good. Time to question these assumptions.
If sales are down, it’s the fault of the sales department. If the work of the creative team is sub-standard, it’s the fault of the creative team. If clients are unhappy with the service they are getting, it’s the fault of the account management team. Perhaps. Perhaps. Firstly, though, how about looking at lower sales, poor quality creative work or dissatisfied clients as noise in the wider system. Then the senior team can work together to work out how to act on the whole system, rather than on individual departments. Rather than being the responsibility of an individual department, perhaps it’s related to the lack of interconnectedness and flow, which is determined by the business structure. The structure that comes out of the mindset.
Getting out of a silo-ed mentality is about shifting assumptions and perceptions of how a business’s problems are perceived. I believe this shift is happening when someone in the senior executive team pipes up and says, “We are a microcosm of the whole business and we have to operate better before the whole business will operate better.” They are beginning to perceive the work of the senior team as making decisions collectively, rather than arguing their corner from their departmental specialisation….rather than fighting for better resources for their department….rather than pointing fingers at other people’s departments. They are also beginning to see the senior team as “their team”.
The design of a business is heavily influenced by the mindsets and assumptions we bring to it as to how it works best. When the mindset is that a business is a machine and the job of management is to control it, it is then reasonable that one would design something that is controllable. Functionally-based departments with hierarchical reporting lines. This is why I propose that silos are not simply something that happens despite our desire for it not to; we get silos because our beliefs about how businesses best operate design them into being.
It’s a telling comment when I hear an executive team member talk about “their team” and they mean the folks they manage. I would suggest that for the members of the executive team, “their team” is their peers. The other members of the executive team; not the people they manage. When they hear their staff say “that stuff over there (in that other department) has nothing to do with us”, there is the opportunity to reflect on how that silo-ed attitude might be replicated within their senior team. If they then take it this next step and make the “microcosm” observation, things have begun to change. When the executive team gets to this place, the opportunity for re-working the work is there. ”My team is the rest of you executive team members. We need to flow better together. We need to work together to create value.” Then maybe they can get to: “How do we need to re-organise the system so that it is creating value for our customers, not our managers?”
Drawing on expertise and people’s specialisations, then, can happen when there is a re-organising of the business structure; when people work together, across disciplines. Because if people’s jobs are to respond to customer demand and not management control (another example of a mindset thingy), then perhaps structuring the work to be more responsive to customers is a better way to go. Perhaps. Maybe getting teams to clump together according to what would best serve the customer might be a better way to organise things. Perhaps. Maybe getting teams to consist of, say, a creative specialist, an accounts specialist, a production specialist and a sales specialist could be a better way to organise things at work. Perhaps. Rather than have all the creatives clumped together, all the accounts folks clumped together and so on. In silos.
February 21, 2013
Individual performance management is rubbish. Not only that, it’s patronising and disabling. I’ve said it before. When people aren’t performing, it’s extremely probable that it’s not a behavioural problem; it’s the system. It’s not that performance management as a concept has been sullied because it’s been ineptly carried out. It’s just that it’s pointless and in some cases counter-productive to actually getting good performance. Deming’s 95% percent rule.
Sure, some people are not performing well enough. They aren’t doing their tasks. They are not meeting targets. Targets. That’s another, connected conversation. Stop looking at the individuals and look at the whole.
There is a mindset that says, “an individual’s performance must be monitored/managed/reviewed”. What’s a mindset? I like Bob Marshall’s treatment of this: “a set of ideas, assumptions, beliefs, heuristics, etc. (e.g. memes) which interact to reinforce each other.” In most cases, we are unconscious of the mindsets out of which we operate and see the world. We just behave out of them. So there are a whole set of these (mostly) unconscious things that coalesce in our minds. It’s a reflexive thing, too. We have a set of beliefs and assumptions, we then have a bunch of experiences. We give meaning to these experiences out of the beliefs and assumptions that we bring, which in turn reinforces those assumptions. An example of a self-preserving, self-reinforcing mindset:
“Why do you keep that rabbit’s foot?”
“Because it keeps the elephants away.”
“But there are no elephants anywhere near here.”
“See? It works.”
Like Bob, I believe that “attempting to simply swap out selected memes, one for another, on an incremental basis appears infeasible.” Granted, this also comes out of my own mindset and I could be shooting myself in the foot by saying this. At the same time, I have come from “individual-performance-management-land” and it was found wanting. Back in the old days when all this was fields, I also used to assume that someone had to monitor and manage my performance because that’s just what happens in the workplace. Then I grew up and realised I don’t like being “told off”; it’s demoralising, it’s disrespectful, it’s limiting. Counter-productive to being productive because it often leads people to withhold any kind of effort beyond what they are instructed to do by the all-knowing, all-seeing bossman (though in one case for me it was a woman).
The “individual performance management” meme was also blown out of the water by experience. Many years ago, I had first hand experience of “effectiveness-land” and it worked. By this I mean that the work was far more satisfying for everyone, we were incredibly effective at what we did and we all brought our creativity to the table, making for a culture of genuine continuous improvement. We knew we were effective, not because our managers told us we were or that we achieved X% of our KPIs. We knew we were effective because our stakeholders told us so. They included the clients we worked with directly, the statutory government agencies to whom the agency reported, the media and our peers in other agencies. And if the quality of our work was substandard, we had good feedback systems in place and were told about it, and because we already had in place a culture of learning, we sought to adjust our working practices….
…..and we talked about our performance all the time.
In recent years, with growing awareness of the need to humanise workplaces, some have advocated for a more humanised performance management process. This means, in many cases, that managers have been trained to structure performance reviews as more of a mutual conversation than a top-down, Manager-driven assessment of performance against a pre-determined set of targets. Often, though,the mindset has still not changed. Forms are filled out, the conversation revolves around targets and KPIs, only the employee is invited to speak first and evaluate themselves against the same old criteria. The assumption that monitoring individual performance is essential still underlies what goes on, it’s just done in a friendlier way. I’ve used the expression before: you can’t polish a turd, but you can roll it in glitter.
You don’t get a flower to grow by pulling on it. You create the conditions within which it will flourish and do what comes naturally to it. If we hold to a Theory X mindset, then we will be oriented towards a carrot and stick approach to getting better performance. If we hold to a Theory Y mindset, then we will be oriented to crafting a structure within which people will flourish and do well. I read a very short but very delightful article this week by systemthinkingforgirls entitled, “The only question a manager should ask in an appraisal.” That question is, “What stops you from doing a good job?” Behind this question sits the mindset that it is the system which stops people from doing well at work, not their individual skills, knowledge and attitudes. Performance appraisals as we currently understand them focus on people’s individual stuff. Tarting them up so that they aren’t as scary or rejigging them so they are “two-way conversations” still doesn’t address the underlying assumption that they are useful.
This notwithstanding, I am not suggesting that managers suddenly stop talking to anyone about anything they do at work. I’m also not suggesting that people just stop having conversations about performance. I’m suggesting that conversations that presume managing and monitoring an individual’s performance is essential will not necessarily lead to effectiveness or a high-performing organisation. It’s specious logic to say that we’ve always done it, look at that business there, they do it and they are successful, therefore…. That’s Monty Python logic: we’ll throw her in the pond and if she floats, she must be made of wood and therefore, a witch.
Perhaps a more useful performance conversation is done with a view to offer coaching and support or to detect noise in the wider system. ”What stops you from doing a good job?” Lack of knowledge or technical expertise? Poor relationships with peers? Inadequate or impenetrable policies and procedures? Outdated or insufficient information? Poor resourcing? Lack of experience in the organisation? Breakdowns in communication between different parts of the organisation? All of these questions point to the clues as to where we would find the barriers to high performance, and it’s more than likely it’s not an individual’s inadequacies. Deming’s 95% rule.
By poo-pooing individual performance management, is the inference that I’m anti-performance, anti-effectiveness, pro-lovey-dovey-nicey-nicey? You might as well say I’m pro-crime because I think our current criminal justice system is broken. I realise it’s heresy to suggest that managing individual performance is useless. To reference Bob again, he wrote a great list of invalid premises that businesses would do well to jettison, one of which is that an individual’s productivity and performance is down to the individual. Related, yes, for if you have someone in a job who doesn’t have the technical skills necessary to carry it out, they are likely to do poorly. ”Related”, but not “down to”. If the system is screwy, it will be hard for any individual to excel.
A bad system will beat a good person….every time. Deming
Let’s get good performance, yes. Let’s also look at how we get it and examine the assumptions we make about how it happens. Are we doing the wrong thing righter? Or are we establishing the fertile ground from which high performance will spring? Let’s have performance conversations, yes. Let’s look for the systemic causes of poor performance in the organisation. Let’s talk about the organisation’s performance, not that of individuals.
What do we do if individual performance management is abolished?
What would we find in a high-performing organisation, then? A 2007 AMA study, “How to Build a High-Performance Organisation”, sets out five domains they observed in their survey of businesses that excel. It acknowledges that external factors impact on performance and looks at what they do to navigate an environment which is volatile, uncertain, ambiguous and complex. The five drivers that most heavily influence performance are:
- Strategic approach: clear vision supported by flexible plans
- Customer approach: clear focus on engaging and maintaining good customer relationships
- Leadership approach: clear goal-setting, coaching and mentoring when necessary and appropriate, ensuring people have a clear line of sight that that vision stuff
- Processes and structure: ”good enough” policies and procedures that facilitate the work, not create busy work that takes people away from their real work. Structure that eases information flow and good relationships across businesses
- Values and beliefs: easily understood set of values that are lived by everyone, not laminated
If we default to old mindsets, some might read in there that we still need to manage individual performance, otherwise, how would we achieve that stuff? I believe it’s more about creating the conditions within which let people do well. If we could substitute leadership for performance management, perhaps we would get there. If those who lead the business did some reflection and committed themselves to adopting Theory Y as their touchstone, perhaps energy would be spent on making sure people had all they need to do their jobs well and then getting out of their way.
February 10, 2013
Know how you have an experience and some song lyrics pop into your head that seem to have been written especially for it? ”Expert textpert, choking smoker, don’t you think the joker laughs at you?” Parallel process. Happens to me all the time when I’m working. I suddenly notice that what the client is doing, what they act out, is exactly what I’m being drawn into and I respond out of a parallel mindset. I might have thought of “..caught in a trap…I can’t walk out…” but I’m not an Elvis fan. And I’m working with a business that is stuck because of a highly dependent culture. The creativity of the people is not being unleashed as it could be. And how do they relate to me? As the expert: dependent for the “expert advice”. And what do I do? Show off some daft diagram like some kind of expert.
I’ve been stuck on the phenomenon of inertia lately (no pun intended). Fascinated as I am by physics, I have been noticing this phenomenon in the area of how people operate both individually and in teams. Not wanting to teach anyone to suck eggs, inertia states simply that any object that is stationary will remain so unless acted upon by another force and any object that is in motion will remain so unless acted upon by another force. What I see in many situations is people and organisations bound by inertia. Without wanting to place a value judgement on inertia per se, in many of these cases, there is a “stuckness” which is unsatisfying for the person or business concerned and something new is needed to get them out of their rut.
In our work, we apply the concept of a “conserve”. Jakob Moreno set out a cycle of spontaneity, creativity and cultural conserve. Spontaneity sparks creativity which leads to the creation of a conserve. Conserves abound in our world. Handel’s Messiah. The Mona Lisa. Gangnam Style. Bugs Bunny. Antiseptic. The internet. Artefacts and menefacts that come about as a result of a creative act, spurred on by the spontaneity state that arises in us when we warm up to it. This new thing becomes the conserve off of which the next creative act springboards into life, so, for example, Web 1.0 was the jumping-off place for Web 2.0, the iPhone 3 begat 3GS which begat 4 which begat the 5. As long as the conserve is viewed as the starting place for the next thing, it’s all good, but if the conserve becomes too conserved, it can become a rut. Artefacts and mentefacts. Mindsets are just as much a conserve as any creative act.
As I’ve written earlier, I’m on a health kick this year. Moreno believed that one key to health was creativity. When I think about how living systems tend towards entropy, this makes sense to me. If organisations are to counteract the “heat-death of the universe” (thanks to @thinkingpurpose for that expression), they need to add more stuff into the system. Businesses, like each of us individually, can get stuck in ruts, subject to inertia. If we don’t inject something new into our systems, we carry on as we have been. Creativity is a superb way to bring in new stuff. The Morenian method sets out to challenge people to be more creative by developing greater spontaneity, which is the spark that sets creativity alight. Furthermore, the method calls on people to work together to develop new role responses to life’s challenges, rather than remain in isolation and continue to operate out of a limited repertoire of responses.
I mentioned four synchronous conversations with four different clients in a recent article. Synchronous because all four identified some things that they are sick and tired of and ready to shift. One of these things they are trying to grow is a greater sense of WE and, hand in hand with that is a move away from their cultures of dependency. The two are inextricably linked for these four businesses. If we get greater WE and we act out of mutuality and interdependency, rather than silos and dependency, we can unleash something new and mitigate for the inexorable slide towards extinction and ultimate disorder. We need both: WE-ness and mutuality.
What’s wrong with a culture of dependency? From the perspective of those who lead these businesses, this is manifest by the guys at the top saying to me, “If I didn’t look over their shoulder/do it/nag, it wouldn’t get done.” They don’t like this. They relate to me their concern that people aren’t bringing all of their creativity to work. For these businesses, a culture of dependency means that people don’t take initiative. It means that the managers have to cajole, berate or get grumpy. It means that people take up little responsibility, let alone accountability, for in their cultures of dependency, accountability lies with the bosses. In other words, they are left with a mentefact of Industrial Age organisation. “The boss has the answers, the boss knows best, if something went wrong, it wasn’t my fault, it was the boss’s fault .” Blaming and excuse-making reigns in a dependency culture. ”You didn’t get me the right tools.” ”You didn’t tell me the right way to do it.” ”If you’d given me the afternoon off yesterday, I wouldn’t be so tired today.”
To head towards the responsibility-taking, initiative-taking culture of WE, something needs to work on their inertia which keeps them in cultures of dependency. Looking at structure and relationships would help. I’m pondering next steps with one client who, when I simply showed this diagram:
…took up a defensive position, seeming to lecture me on how important structure was, otherwise there would be disorder (failing to see that both pictures illustrate a structure, just that the one on the right was weird and alien). With regards this particular organisation, one thought that popped into mind was, “..and disorder would be a BAD thing??” The second thought that popped into mind was, “…and explain to me how you would class the way things run around here as ‘order’”. When I stopped thinking facetious thoughts, I took a step back and noticed that the response was exactly what the hierarchical system in which they exist would expect them to say. I had a little flash to that awful, car crash of a reality programme, “The Hotel Inspector”. Some poor unfortunate hotelier, whose business is going down the gurgler, calls in an expert, someone who has years of top hotel experience, to help them turn their business around. The expert comes in, berates the unfortunate for doing it all wrong, gives them advice on what they need to do instead and goes away for a few weeks to see if they put it into practice. As I watch, I’m on the side of the expert, purely because for dramatic tension (presumably because TV producers can no longer afford to pay proper dramatic writers and actors for decent TV any more), they choose a hotelier who is utterly hopeless. For added tension, the besieged hotelier proceeds to argue with the expert. So I wonder, “Why on Earth did you ask for expert advice if you just wanted to rebut everything they said?? Why on Earth did you invite them in to your establishment if all you wanted to do was justify why you were right and they were wrong??”
See what I’m getting at? A business calls you in to be the “outside eye” and make some observations about their organisation and its culture and when you make an observation (an observation, mind, not advice), they are stuck in the mindset that defines their current culture (inertia again) to explain why anything outside their normal ken is just fantastical. There are ways and ways to introduce that “something new” into the system, however.
Now, I’ve made mention in previous articles that I write to help me digest and reflect on experiences I have in my work. My thinking is already a little clearer than it was when I started writing this one, and if even one reader is still with me, thank you immensely for bearing with my narcissistic reflections. The way forward with this client is to take a much more softly, softly approach. They are 2D creatures and can’t make sense of this 3D blob that’s appeared before them. There is a process of slowly uncovering what they don’t yet see about themselves. This follows on very nicely (I love synchronicity) from Dan Oestreich’s comments on my previous article: “Genuine learning implies… birthing new consciousness; looking and really seeing…and therein lies a problem….as raw conscious awareness can be painful.” And what do we human animals do when we are in pain? We fight, we flee or we freeze. The CEO who took such exception to my simple diagram (even though I’d indicated no preference, harboured no advice, pointed out no likeness) saw himself and his organisation in the mirror. And it hurt.
His response was a perfect response from someone at the head of a culture infused with dependency. Defer or defy. That’s what you do with an authority figure. Either defer utterly to authority or defend yourself from the authority’s complete idiocy. In this instance, I was the “authority” in his eyes. Someone from outside with some so-called expertise. Dependency: I’ll wait for the leader to tell me what to do, even though I’m a free-thinking, intelligent human animal who manages to run all other aspects of my life without referring to someone else for permission. OR If it goes pear-shaped, it’s because the leader didn’t tell me how to do it, didn’t tell me how to do it properly, didn’t tell me to stop doing what I was already doing.
So I am sitting with this phrase rolling around my head, “Sociatrist, heal thyself.” I care deeply about this particular organisation, they do some amazing, truly life-changing work in their world. I like the CEO immensely, I have known him for over 15 years. If I am to be of any assistance, I need to role reverse much better with him and the others in his senior team. I need to notice my response to his response and observe the parallel process at play. You know the old adages, “You teach best what you most need to learn,” “Your work is your work”, etc etc. In my first facetious thoughts, I am tuning into the dependency in the air and doing what those awful Hotel Inspectors do. If I really care about making a difference, I need to come alongside my client in a way which assists them to gently see themselves better and warms up THEIR spontaneity to a new creative act. If I didn’t care about this client, I could continue to bully them into seeing things they aren’t yet ready to see. I see a dependency culture. If I am to be with them as they shift it, I need to become more aware of myself and what my role is in that. Do I relate to them as some kind of expert? Maybe I did when I flashed that diagram. In their eyes, it might have looked like that. That’s not what a organisation caught in the inertia of dependency needs.
So, I am left to ponder my own warm up, how to I warm up my own spontaneity to my own creativity and meet them quite differently next time. Having said what I’ve said, I do believe that cultures of dependency in organisations are not healthy. I will continue my work with this client for as long as I can. But I need to be more cognisant of myself and how I approach them so I don’t trigger a dependency response in them. It is so easy to fall into the trap of being the expert, exacerbated by a business that is bound by its own inertia and can’t see another way yet.
…..and do you know what the team asked me at the end of this session? ”So, are there some things about us you need to tell us?” Not going to fall into that. I want to companion them, to assist them to observe themselves and not to do the dependent thing. They are highly talented and creative individuals. With a little nudging, they can shift to a place where they make observations of themselves. So easy to give in to the invitation to be “the expert”. It’s not what the world needs now.
February 3, 2013
Why would the whole of the Universe be a complex, self-organising and interdependent system, and a business be a top-down, controlled machine? Why would the entire Universe be subject to the laws of Nature, and business, not? It’s almost as some businesses they think they exist in some bubble, where the laws of nature are turned away by some bouncer: “You can’t come in here with that gravity. Second Law of Thermodynamics? Not in here, sunny Jim.”
My favourite programmes on telly are the ones about the universe and how it came to be. One I was watching recently had a theme of complexity and order: how order arose out of the chaos of the Big Bang and formed some of the most beautiful sights in our solar system, such as Saturn’s rings. The narrator kept describing the wonders of the solar system as complex and marvelled at how it organised itself over many billions of years, subject to the forces of nature. As I watched, I was making connections to life here on Earth. The point he made in the final minutes of the programme was that we are part of the same complex and wonderful solar system and subject to its same laws. I made the link to organisations, to one client in particular and to one particular phenomenon of systems (you can’t tell a systems thinker to stop being a systems thinker in their free time, sorry). I had a moment of thinking how many who “run” businesses think they are immune from laws of nature, or certainly behave like they do, acting out of old myths like some kind of Flat-Earther.
Complexity, ambiguity, dynamic change and uncertainty are not the new normal; they have been around since the Big Bang. They are part of the fabric of the universe. We have just been (unconsciously) shielding ourselves from the forces of nature by pretending we weren’t a part of it. From the days of lords and serfs to the time we set out on the “scientific management” path, we have applied top-down control mechanisms on people to get them to work, like so many bits of a wind-up clock. Many are finally acknowledging that complexity, ambiguity and so on are part of the fabric of organisational life. Accordingly, we must adjust our ways of doing business to take account of these phenomena of Nature.
Just as, 1000 years ago, we “KNEW” that the Sun went around the Earth, just as we “KNEW” the Earth was flat, just as we “KNEW” that trepanation was a good cure for headaches , many organisations seem to “KNOW” that top-down command-and-control mechanistic structures, with a select few pulling the levers, are the best ways to run things. I believe that if we don’t “unknow” some of the nonsense we still unconsciously adhere to, the forces of Nature will present us with some unpleasant surprises. Even if we continue to “KNOW” that our business is a machine, it does not make it any less true that it is a living system, and thus subject to the laws of living systems.
A client who I described in a previous article was reflecting on 2012 recently and observed that they had made some progress in their business over the year. By progress, he meant that
- people were beginning to take up more responsibility and initiative without having to wait for the boss to tell them what to do
- there was more discussion amongst the staff as to how to manage some of the day-to-day challenges they meet and less referring to the boss for the “answer”
- mistakes were being used as entry points to examining business processes and working out how they could be improved
- they had a clearer idea of their collective purpose and how important relationship is to achieving that purpose
- the leaders were devoting more of their time to ensuring the conditions and structures of the business were optimised so that people could get on with their jobs (and less time micro-managing operational tasks).
Thrilling stuff. He also reflected on how shifting the focus away from “behavioural problems” as isolated events and onto the business as a whole living system seemed to have injected some new life (his words, not mine) into the business: that they were actually going somewhere. Here was an example of the practical benefits of applying systems thinking to overcoming business “stuckness”. They started the year stagnating, with things getting worse, they injected some new learning into the system, they are now moving to another level of effectiveness.
Here’s the link to that TV programme and this client’s business: entropy. As a living system, my client’s business is subject to the same laws that pertain to the rest of the universe. One of these is the Second Law of Thermodynamics, a corollary of which is entropy. Entropy, crudely speaking, is the tendency towards death. Social entropy, which applies to organisations, is a ”measure of the natural decay of the structure or of the disappearance of distinctions within a social system.” (Krippendorff) As the whole of the universe tends towards randomness, or death, so do all the elements within it. This is not to take a fatalistic approach and say “Why bother doing anything, then?” There are forces that also act to retard entropy. Like with other living systems, some energy needs to go into the pot in order to counteract it. My cup of hot tea will naturally cool down as heat is transferred away from it, but I can re-heat it by applying energy in the from of a microwave oven.
What does entropy look like in the business world?
How do we counteract entropy?
If a business is succumbing to natural entropy and feels like it’s losing track or going nowhere, how can we reheat it? Let’s look to Nature. How do other living systems in Nature counteract entropy? They bring in more stuff. Living systems find loopholes to counteract entropy. In the context of the natural world, this shows itself as adaptation. In the context of business, this means learning. Closed systems that spend their energy simply on maintaining themselves in survival mode eventually spend themselves out. If a business is spending too much of its time on hunting for food, and not enough on learning new ways to hunt for food, it will succumb to entropy. Vibrant and open living systems naturally tend to greater complexity, experiment often, are driven to what is possible and seek new opportunities which destabilise them until they restablise in a renewed way. They look for more stuff to put into the system to renew it.
“Systems thinking is a response to the failure of mechanistic thinking in the attempt to explain social and biological phenomena.” Lars Skyttner
Purpose, not anatomy
If something is not working, look at the bigger picture: purpose, relationships and interconnectedness of the elements. Because entropy (a phenomenon of living systems) is affecting the business, taking a systems thinking approach will be the path to finding its counter-measures. Merely looking at the anatomy of a business is not going to help us solve 21st century problems. As Skytnner writes, the emergence of a holistic approach came about in an effort to provide us “an outlook to see better, a network to understand better and a platform to act better.” This is something that is dear to my heart. Systems thinking gives us a real-life, practical way to actually craft the way we do things better and more effectively, not simply some intellectual exercise that sounds lovely.
Systems thinking is not a prescription or method, it’s more of a perspective or way of approaching problems. Systems thinking can help us to look for patterns within businesses, to see fundamental structures and their impact on the elements (the people, the departments, the sub-groups) within the business as well as on the relationships between those elements.
When living systems, such as a business, get to a certain point, they begin to entropy. Unless something new is added to the system, it will tend towards death. If we continue to apply the same-old, same-old solutions to address this problem, we are not bringing anything new into the system. ”Something new” requires learning. Learn what is working well. Learn what is not working well. Learn where the connections are within the business. Learn where the disconnects are. Learn from the customer.
A business will not have sustainable life unless it is infused with energy from outside itself. For a business to operate as a closed system, starving itself of innovation and creativity of its own people or ignorant of its customers and environment, entropy takes over. It will tend towards death. A “she’ll be right”, “it’ll sort itself out” attitude will lead to greater mess, greater randomness, and without new energy in the system to help deal with the mess, it will die away. Things do not sort themselves out. If I don’t maintain my house, it’ll eventually crumble over time. This is a real example of how the Second Law of Thermodynamics affects us. A hot cup of coffee will tend, over time, to lose heat. A living system starved of nourishment will eventually cease to exist. A business led by managers who see their role as nothing more than “competent supervision” will tend towards disintegration and eventually have a “Kodak moment” (not the picturesque kind). To be successful, a business must adapt to its ever-changing environment and to its own ever-changing internal dynamics that emerge out of the interactions between all the elements within in. A successful business must gain nourishment from outside its steady state: from innovation and creativity, from market information, from ongoing learning. When a business applies systems thinking, it can find new ways to renew itself.
Businesses that will do well in this networked age will overcome the natural phenomenon of entropy by becoming open to what could be and taking steps to do something different. They will learn to think bigger. They will see learning and renewal of their business processes as part of their new culture of continuous improvement. They will see the business as a living system and not a machine. They will see mistakes as opportunities for learning and renewal, rather than through the old lens as a “disciplinary issue”.
When Harold Jarche says work is learning and learning is the work, I think he’s suggesting that for a business to thrive, it must place learning at the heart of everything it does. Purposeful learning. Learning that is not “training” as we have visioned it up till now. Any training that is disconnected from the people is not sufficient. Learning that is not about the work is not sufficient. Real 21st century learning must change how we think, behave and interact with each other, as well as what we know. It must be relevant to purpose, activity and relationships. Not just one of those: all three. A business, which is a living system, requires relevant learning in order to subvert that thing which happens to all living systems: entropy.
January 24, 2013
There is something in the air. Call it my natural human tendency to find patterns in things, but two recent conversations with two different clients in two different cities have reminded me of two other completely different clients in two completely different countries. The parallels are striking. It could be my bias towards systems thinking, but it has reinforced my belief in unus mundus, the underlying unified reality that interconnects all things.
What is the common thread? All four of these businesses are sick and tired of being sick. And tired. Like, really tired. All four are nearing their “breaking point.” That is, they have tried just about everything they know to shift workplace behaviour and engagement. They are running out of options as to how to get people to take up personal responsibility. All four of these clients are right at the threshold of making significant shifts in how they do their business. The scales are falling from their eyes and they are seeing their businesses as whole entities and not viewing symptoms of ineffectiveness as separate from the whole or problems to be solved piecemeal. They are ready to get to grips with new ways of dealing with their problems. The clever onion behind the thinkpurpose blog writes, “When you change what you think about how the work works, then you will begin to change how you act, this will change the way work is set out and happens and how people act in the work place.” These four businesses are right at the place of changing how they think about what works.
Essential to seeing their business as whole entities is being able to see the webs that weave everyone together. Frustrated with old ways of trying to get people to do things, they are beginning to acknowledge that simply dealing with individual performance is futile. They understand that the system impacts too much on individual performance to waste their efforts solely on individuals. They know that the quality of their outcome will be directly correlated to the quality of relationships that they forge. As David Wilson writes in his blog, fitforrandomness ”Imagine assessing the robustness of the electricity grid with data on power stations but not on the power lines connecting them.” In order to assess the strength and fitness of an organisation, we need to examine both the individual elements that make up that systems as well as the relationships between them. To work with only the individuals within a business without also working on their connections is a nonsense. It’s both a delicate and a heroic undertaking.
What’s wrong with what they’ve got now? Not much, it turns out. They have a lot going for them. They have senior teams with an enormous amount of experience and technical ability. They are personable and friendly. They believe in the purpose of their businesses. They are robust and intelligent. Put the senior team in a room together, however, and they aren’t sure how to work truly collectively. Put oxygen and hydrogen in a bucket together and they don’t miraculously coalesce and become water. Some energy needs to go into the bucket to create H2O.
I’ve written before on the power of WE in business. Bringing in the theme of my last article about developing consciousness, there is something that can catalyse this WE-ness for business. Many aspire to it, but we often get stuck when it comes to actually doing it. How do we become a WE? It’s not enough to go away and make commitments to each other. Just like a marriage, it’s not just what happens on the wedding day when you promise some things to each other that makes it a good marriage. The good marriage comes about through a shift in consciousness from “you and me” to WE. A good partnership comes about because each party understands that what you want as an individual and what I want as an individual may not necessarily deepen nor be for the good of our relationship. A good, mutual partnership comes about because effort and energy have been invested in strengthening that web that weaves us together.
A shift in consciousness is required. That is, greater awareness of what we are currently doing in order to move towards the thing we want to be doing. Is how you relate, behave and engage with one another assisting you to create the WE? In working with one senior team, we coached them to become observant of themselves in order to create this new consciousness. This requires them to develop the role of Observant Team-Player. For many of us, we operate out of a “selfish” mindset. In other words, we look at what we do and how we do it with a view to doing our best. We sometimes lose sight of the fact that others are trying to do the same, and sometimes this means that we might be working at cross purposes. I’m doing my best, you’re doing your best, but in our “doing-my-best-ness”, we haven’t worked out how to synthesise this into a “WE are doing our best”. In common parlance, this is operating in silos.
Here’s what it might look like. In our regular team meeting, I contribute to conversations on the agenda, but I do this while wearing one of two hats: my personal hat or my operational hat. I am both trying to be a good person and trying to optimise the work, but from MY perspective. Wearing my personal hat, I am saying (unconsciously, of course):
- “How do I make myself look good?”
- “How can I get people to notice me?”
- “How can I garner praise?”
- “How can I get people to like me?”
- “How can I prove I’m valuable?”
All human things, these.
Wearing my operational hat, I contribute things which demonstrate my technical abilities and knowledge. If I’m a financial guy, I will speak on any of the agenda items from a financial perspective. If I’m a marketing guy, I will speak about things from a marketing perspective. All necessary and important. I may contribute little or nothing to conversations that I believe have “nothing to do with me”. Doing this, however, may not develop the sense of “team-ness” that we all need to synthesise together if we are to achieve our common purpose. If I keep speaking from my operational perspective, I may be reasonably successful in achieving the operational purpose of my silo. Remember, though, that optimising one part of the system will lead to sub-optimisation of the whole, so if I do MY very best and if everyone is doing THEIR very best in their silos, it doesn’t follow that the whole will be doing its very best.
There is something missing.
If I participate in the meeting wearing only my personal or operational hats, I miss the opportunity to develop the life of the whole team. I need to put on my team member hat. When I wear this, I become conscious of myself, I become conscious of when I have an impulse to speak and what I feel moved to say, I observe others’ contributions and I make an assessment as to whether what is going on is furthering the life of the group. Is what I say coming from a “Me” perspective, a “Me-doing-my-work-well” perspective or a “WE” perspective? When each member of a team has developed the ability to observe the dynamics of the team, they will learn how to interrupt someone who is “fighting their corner” if they are doing it to the detriment of the effectiveness of the whole. If they feel that someone is warming up to speak out of their silo, they will challenge people to stop and consider what they are about to contribute: “Is what you are about to say going to progress the life of this team as a whole?”
The whole is greater than the sum of its parts.
If I’m operating with my WE hat on, I will see that all of the agenda items pertain to me in some way, because they pertain to the effectiveness of the whole business. Furthermore, if I can’t work out how it pertains to me, there is an opportunity to find out how it does. Because it does. Trust me. If I’m wearing my WE hat, I will see that my technical expertise is best applied when in concert with everyone else’s and vice versa. Having said all this, I bring all my hats to meetings, I can’t simply focus my efforts on developing a good team feeling. The expanded consciousness that gets us to WE incorporates and transcends everything we already know and do.
For one of these businesses, who is more than ready and willing to do this “WE” thing, they have an idea of what they want to become, but don’t know how to do it consistently. This is not unusual, in my experience. They haven’t yet had enough moments of “felt experience” to be able to say they’ve got there, but what they have tasted so far makes the effort worthwhile. While a lot of businesses have talked about teamwork and the team effect for years, the investment required in order to really achieve it has been patchy. Investment in catalysing this team effect is like energy is to the hydrogen and oxygen in the bucket. Sometimes, it seems that we find ourselves in fantastic teams and it feels great, but I would suggest this is sometimes down to good luck. We spot each other, we have each other’s back. Relationships are genuinely mutual and go beyond “what can you do for me and what can I do for you.” Such teams go beyond collaboration. They cooperate. No quid pro quo. We have a consciousness of operating out of a mindset that furthers the life of the whole. Just as an architect may sacrifice the optimisation of one room of a house in order to achieve a more satisfying whole, we may quite easily sacrifice something that is of special interest to us for the benefit of the whole. When we are operating as a WE, we have stopped thinking about people as bodies to do transactions or deals with, we enjoy being with each other and we achieve more as individuals because of the chemistry that is created by the whole.
Getting to WE is not an event, it’s a process. It doesn’t happen in a moment, it happens over many moments. It’s not “step 1, step 2…” Like other mindfulness disciplines, it takes practice, attention and commitment. I find it heartening that it’s finally in the air and that some businesses are taking the steps to get there.
December 2, 2012
Interesting what can spark an idea and create insight. Staring at the full moon the other night, I found myself marvelling, yet again, that we’ve been there. That led me to consider the languaging: “We’ve been to the moon.” We? We’ve been there? In fact, from Armstrong to Cernan, only 12 white American men have actually set foot on the moon, yet we often include ourselves in this achievement. It is notable that this landmark is considered to be a milestone in human achievement and so we talk about it in collective terms. It came about after JFK set a vision and “we” went along with him. A vision.
There are other achievements that you’ll hear people include themselves in. We defeated Nazism. We eradicated smallpox. We developed penicillin. How did we manage this?
So what happens to us when we go to work and lose this ability to see the “we”? Folks who, in their ordinary lives, are motivated, thoughtful, generous to their fellow human, energised and enthusiastic about life in general seem to leave all that at the door. What is in the air conditioning that infects folks when they come to work and causes them to narrow their gaze and lower their expectations of what is possible? Many workplaces still operate in silos, effectively causing the various departments to compete with one another. It’s like your heart competing with your liver to see which is the best or most important organ in your body. Utter nonsense.
We did some work with the leadership team of a finance company some years ago. Half of them managed the sales side of business and the other half the administrative side of the business. I witnessed them openly expressing sentiments like: “If only your admin people would understand this: they wouldn’t have a job if it wasn’t for us salespeople,” and “If only your salespeople would understand this: they wouldn’t be able to do their jobs if our admin folks weren’t in the back room doing all this really important work.” Our work was cut out for us. I’ve heard similar things echoed in other businesses….and the silos stay grumpy and resentful of each other, losing sight of the bigger picture. I wonder, however, if they have got hold of the bigger picture.
Hierarchical, command-and-control structures draw out the competitor in us. We effectively have businesses running internal competitions, hoarding information, playing politics, who’s the best in the company. Divided by lack of a clear common vision, we miss what is right in front of our noses: the other people here are potentially on the same side.
I’ve previously mentioned our work in a manufacturing firm, assisting team leaders to reduce silos and develop greater confidence in themselves. They developed two key things during the course of our work: improved relationships and the bigger picture of what they were all there to achieve together. When they reduced the isolation they felt from each other, they stopped seeing others as “out to get them”. When they developed the ability to think bigger, to see their “part” of the manufacturing line as integral to the whole, they began to perceive one team’s difficulties, one person’s difficulties, as their own. These two together were the sparks that catalysed shared problem-solving, shared decision-making, shared achievement and they started to celebrate the success of each “part” as essential for the achievement of the whole.
Martin Luther King declared, “I have a dream,” not “I have a plan.” Surely, for business, too, the starting point is the vision. We wouldn’t have got to the moon without JFK’s bold vision. He uttered some simple words that caused hearts to swell. Businesses, likewise, can set out compelling visions that cause people to think, “I’m up for that.” When there is a compelling vision, we have something around which we can gather together. We can feel part of something bigger than ourselves; something meaningful.
Sociometric principles and practices point to a way of creating something shared in business. One of the tenets of sociometry is that we have more in common with each other than divides us; however, much of those things that bind us lie hidden and unspoken. Action sociometry aims to make the covert, overt, so that we discover how connected we actually are. This reduces isolation and gives us confidence that we can together resolve our shared challenges and common difficulties. Another thing that sociometry teaches us is that the quality of an outcome is directly related to the quality of relationships between the people who are attempting to generate that outcome. It is the work, therefore, of leaders and those who consult to businesses to break down the isolation of modern work and to develop the sociometry to grow greater cooperation and collaboration.
“If you want to go fast, go alone. If you want to go far, go together.” African proverb
Is “maximising shareholder return” the best that businesses can come up with? If we now know that humans seek meaning from their work, what could possibly drive someone towards a vision as narrow as that? I would hardly call “maximising shareholder return” what Sinan Si Alhir named as a history-making effort: intrinsic meaningfulness for universal benefit. Where is the higher purpose in that? Where is the universal benefit in that?
Working with the three senior leaders of a cemetery, I asked them, “What is your purpose?” and they paused. As if I was asking them an exam question to which I knew the right answer, one of them hesitantly responded, “To provide good customer service?” I half-jokingly said, “Why don’t you all go work in the local hardware shop then?” They looked at me quizzically. Eventually, after a little discussion between them, they decided that their purpose was to assist families going through a bereavement. At this point, they all three got excited. Grim work, I know, running a cemetery, however, they had finally hit the nail on the head. It was as if they had suddenly realised why they come to work and they had hit upon their real purpose. It wasn’t just scheduling burials or organising graves to be dug. They were providing an essential service to others, one that nobody else could carry out. From here, the conversation flowed. They spoke with each other as if they were on the same team, rather than trying to manage what used to look like competing demands and interests. Also, they began to see a clearer way to delineating the kinds of behaviours and attitudes they wanted to see in their workplace. If everything was about achieving that higher purpose, they could see how to enlist everyone into achieving it. They have found their “We”.
As Louise Altman has written, “WE focussed workplaces bring out the best in their employees–at every level.” Maz Iqbal also described the success story that is John Lewis in the UK. Masterful at employee engagement, customer experience and organisational effectiveness. The collective spirit on which Lewis’s was founded is the driver of its continued success, even in the depths of recession. Collectively, they exist to create happiness for its 81,000 partners (every employee is a part-owner of the business) and to serve customers with flair and fairness. You feel it if you shop there. While I’m not a fan of shopping, I find it a pleasure to shop at John Lewis.
It is this sense of “we” that John Lewis has achieved over 148 years that we need to develop in the world and in more of our workplaces. It starts with the vision. Something bigger than shareholder return, though, please. Drill down and find out: What is it that we are all here to achieve? What is our purpose in coming together and how can we all contribute to that? And it happens with good sociometry–deeper relatedness at work. When people know who others are, how they belong and how much they have in common with others, as humans, it becomes easier to know we are “WE” and not just “you” and “I”.
Go on…..call me a hippy.
….or just see it as good business. Want robust employee engagement, organisational effectiveness and customers that love you? Find your purpose and strive for good relationships.
November 25, 2012
Don’t ask a systems thinker for advice on managing performance or staff engagement. They will probably say something pretty fruity and you’ll wind up frustrated by how fervently they trash conventional wisdom on the subject. Of course performance, engagement, recruitment, they’re all connected, so your systems thinking friend will sound like a fruit loop because they’ll see the whole picture and proceed to suggest that you are asking the wrong questions, when all you wanted to know is “how to get people to do stuff”. You go to them as a sounding board because there is something you like about the way they think; when you’ve talked previously, they come up with ideas that seem counter-intuitive at first, but are actually surprisingly on the money. However, when it comes to a sticky situation you are actually dealing with, you don’t want to hear them bang on about the system, the system, the system. Isn’t that just lovely sounding theories that academics spout? (…wouldn’t work in the real world) In an effort to get them to answer your simple question, you keep repeating “Yes, but they are SUPPOSED to fill out their daily task logs,” quietly tearing your hair out while they insist it’s not a behavioural problem; it’s a systems issue.
One of the most important things I learnt from my past life as a therapist is that if you want behaviour change in an individual, you work with them as a whole being and you work with their whole system (family, friends, peers, environment). You don’t focus on their “problem behaviours”. Similarly, if you want behaviour change in an organisation, you work on it as a whole. You don’t focus on the dysfunctional parts or the underperforming individuals. In my present life as a sociatrist, I apply my understanding of systems to organisations and organisational change, not merely the individuals within them.
We can’t blame individuals for doing what the system expects them to do. As disturbing as Milgram’s experiments were, one thing I observed (and I may be entirely off the mark here) is that people behave in ways which surprise themselves and which sometimes go against what they know to be right and true. We do this when our environment, our system, sets up conditions which compel us to behave in particular ways. The system also punishes us for not doing what it wants us to do, just to keep us in line. We do what we’re told.
What we need if we want organisational transformation, if we want more effective organisations, if we want people to find the work they do meaningful: we need to work with the whole system. A buddy of mine in England recently observed that most people seem uninterested in effectiveness. Sad but true, I fear. Still desperately clinging on to “scientific” management mythologies, many folks just seem to want the numbers to add up and people to do what they’re told. A scary prospect if your business has just appointed a new global CEO who is a bean-counter by background and disposition and whose single-minded purpose is to show the shareholders that they are getting richer every quarter. Calling a performance issue a “behavioural problem” comes out of a mechanistic worldview. Yuck.
There is hope, however. Some managers are on the threshold of doing something quite different….if we would just hang in with them. They know in their gut that doing the same old, same old is not going to make a real difference. I’ve been working with a manager and his two off-siders, all three of whom lead their business. I’ve been coaching them to see the bigger picture and assisting them to open their thinking about why things don’t go the way they’d like. This, to me, is phase one of the organisational transformation they are seeking to effect. Phase one: eliminating systems blindness. Our sessions usually begin with each of them discussing what so-and-so hasn’t done yet again or what what’s-his-name is still doing, despite that one-to-one chat urging them to stop it. I let them get some things off their chest and jot down a few salient things that I pick up. As I listen, I make connections in my head and find the patterns they are describing. These patterns are descriptors of the system. After a little while, I might say something like, “Haven’t we heard all this before?” They smile. Then they frown. What they are slowly learning to do, however, is to see the behaviours as indicators of the wider patterns at play.
The patterns I’m observing in how they describe the staff illustrate a workplace culture characterised by:
- things done at the last minute without much fore-thought
- poor self-discipline with regards working practices
- low self-reponsibility
- poor following up of commitments and promises
- getting easily side-tracked
- being reactive, rather than proactive
- a “she’ll be right” mentality (a common expression in New Zealand meaning, it’ll all be fine in the end, don’t worry about it)
- inconsistency in work practices
- an overly laidback attitude towards work
- a “can’t do” attitude
Behaviours at work are tempered by the systemic norms; you could also say it’s the “culture”. You can read this in many places on the interweb: the system is responsible for performance. Don’t blame people for doing what the system asks and similarly, stop rewarding individuals for good performance. The system drives performance.
Reward for good performance may be the same as rewarding the weather forecaster for a pleasant day. Deming
I’m utterly convinced (from my experience) that the organisational changes they want will come about when they focus their attention and their energies on the system and not on the individual behaviours of individual people. So when I share my observations with the three of them, they nod and smile and say, “That’s exactly what they’re like; that absolutely describes the culture.”
I then enquire as to what they’ve tried, in order to put a stop to the things they don’t like. Again, I listen for patterns. With all good intentions (for they are really lovely people), they tell me things like:
- “Well, I was going to schedule another one-to-one meeting and go through their KPIs again, but something urgent came up.”
- “I had it written in my diary but I couldn’t remember which page I’d written it on.”
- “I’ve confronted him about it before but it didn’t make a difference, so I couldn’t see the point of following him up again.”
- “He knows what he’s supposed to do, he’s been here for 10 years, I don’t see why I should have to tell him again and again.”
- “They’re like a bunch of children; you have to keep on at them, otherwise nothing gets done.”
- “Yes, I had a chat with him and said I’d meet again a week later to see how he was getting on, but I let it slip.”
- “He was fine for a week after I talked to him, but he’s slipped back and I don’t know how I can get it across.”
After they report what they’ve tried, I ask them to reflect on how similar their patterns are to the patterns they bemoan in the staff: inconsistent, side-tracked etc etc…. Again, they smile. Again they frown. They (fortunately) find it mildly amusing that they are doing much the same as the staff. Here is when I reinforce the idea of systems. They are part of the same system and that very same system will be exerting itself on them. In our conversations, they are becoming more adept at seeing. I mean really seeing.
Remember, Deming said that a system cannot understand itself. It’s not just true because Deming said it. It’s true because it’s true. It doesn’t matter how frustrating we find it, but the systems to which we belong will be exerting their influences on us. We struggle to know this. We struggle to know how much. We find ourselves at times frustrated with ourselves, as well as others. It takes an outside eye, a disinterested party, an objective mirror, to help us to see what we can’t. They’re called blind spots for a reason. Obvious to me, previously hidden to these three leaders, their system is screwy, not the people within it.
These three lovely, well-intentioned leaders have warmed up to the current phase of their work together. Phase two: creating the vision of what you want. Now they are aware of this thing called “culture”, and that it impacts on them and that no one person is to blame for doing what the system urges them to do, they are excited to create a vision for the culture they want. They are beginning to see the wood for the trees and are more able to make connections to the elements within the system that maintain its status quo. They are excited. I ask them naive questions like, “What is your purpose?” “What does your business exist for?” ”How would you like it to be here?” and they eagerly discuss things that they feel should be so obvious but when asked directly, need to stop and really think about it.
Lately, rather than see themselves as victims to all those awful things the staff do, they are excited to recast their roles as stewards of the system. They get the paradox of systems thinking: they are in it and subject to it, and at the same time, if they can begin to manage their systems blindness with the help of an outside eye, have the power to do something about it. They are seeing themselves less and less as managers-who-need-to-be-in-control and more as leaders-who-guide-the-culture. They are more infused with hope for the future. The things over which they do have control (policy and procedure manuals, resourcing, their own attitudes, their individual relationships with staff members) are the influencers which they can apply to generate the culture they believe will be more effective and, in the long run, more efficient.
Rather than trying to find new ways to get people to do what they want them to do (re-sharpening their sticks or coating their carrots with glitter), they are thrilled to devote more and more time in our sessions to the thing they want, rather than the multitude of things they don’t. They are thinking bigger: about themselves, about the staff and about the business.
Systems thinking, for me, is not merely an academic exercise. It is real world. It changes lives and workplaces.
Next steps for these three? Well, it’s emergent, a work in progress. We’ve had some ups and downs. We’ve had times when they felt a little like they were banging their heads against a brick wall. At this stage, however, they are hopeful, they are positive and they are now talking more about modelling and leading the change they want to see. (Didn’t some famous peace-loving figure from history say something about that?) They are truly interested in being different themselves. They are considering how to steward a culture of self-responsibility, flexibility and “can do”, learning from mistakes and “just enough” structure….and for me, they are approaching phase three: grappling with the “how-to”.
In truth, it is an absolute pleasure.
November 4, 2012
Part III (Going Further)
In Part II of this article, I suggested that if we remain wedded to a mis-placed set of thoughts and beliefs about business, we will end up asking the wrong questions. We cleverly ask these questions from within our old intellectual bubble, coming up with “new-and-improved” solutions to problems, however we only end up doing the (same old) wrong things righter. What happens if we apply bigger thinking to business challenges, though? So there is this thing called systems thinking, so what?
If we think bigger about business problems, we can make a fundamental shift in effectiveness. I often use our shift in thinking from a geocentric to a heliocentric view of the solar system as an example of the difference that a paradigm shift can have on our lives. So Copernicus said the sun was the centre of the solar system, so what? What did that mean in a very practical sense? Copernicus challenged the prevailing orthodoxy of the time, which was central to Church doctrine. Kepler, Galileo and Newton followed on, demonstrating with science that Copernicus was right. So what? Just try and tell me that the scientific revolution that followed on didn’t make much of a difference to the average person’s life. Think of the ripple effects. The scientific revolution…..science gives us the means to challenge the prevailing institutions of governance…science encourages us to think for ourselves….science revolutionises medicine, technology, art and culture, architecture, food production…..
Similarly, systems thinking is revolutionising how we organise work and how business does business. There are examples of how applying systems thinking is making business more responsive to customers, more satisfying and meaningful for people who work there and more effective at what it does.
How do we organise ourselves? Command-and-control hierarchies are so 19th century. They are about controlling the business. As this example from Portsmouth City Council demonstrates, a really effective business will be driven by its customers. Business decisions will be made at the point where it interacts with the customer. Often, important decisions are made by those in a managerial role, distant from the customer. ”Managers know best” is one of those nasty underlying assumptions on which we base the role of a manager and influences how we organise work. If I’m most effective at work, I should be responding to market demand, not management diktat.
Taking a systems thinking perspective on how a business does business can illuminate the need for transformation; for actually doing something radically different. Much as Owen Buckwell did at Portsmouth City Council, asking the right questions from a bigger picture perspective will highlight what lies beneath some of the seemingly intractable “stuckness” in getting to real effectiveness. Government inspectors routinely gave the Council glowing reports, however Owen knew that things weren’t right. How did he know? ”Noise” in the system that didn’t come from the conventional ways of measuring the work. Customers were constantly complaining and Owen was unsettled enough to ignore the positive government reports and instead seek to uncover what his “market” was actually saying. These government inspectors measured customer satisfaction, for example, by asking questions such as, “Did the tradesman smile when you answered the door?” and “Did workmen clean up after their work?” They didn’t ask, “Was the problem completely rectified?” or “How many times did the tradesman have to come back to fix something that wasn’t fixed properly at the first visit?” They were there to provide a service to ratepayers and Owen recognised that this wasn’t happening satisfactorily, so he began to ask the right questions of the customer. They got the big picture of how the business was performing, which they needed in order to radically transform how they did business. Owen also had an inkling that people came to work to a good job and he was right. By handing more operational decisions to those who carried them out, he found that job satisfaction increased. He took action on the system, not on the people, and shifted how they do business from command-and-control (doing what government inspectors want) to a systems approach (what the customer wants). In the end, they meet government targets “by coincidence”, but more important to Owen is that they are providing the most effective service to ratepayers.
How do we approach performance management? Typically, performance management is about asking the wrong questions. In any case, if we think bigger about it, individual performance management is pretty useless, by and large. This next example demonstrates Deming’s 95% rule: the best place to look for improvements is the system, not the individuals within it. Work on the system, not on the people. If we continue to rely on analytical measures of performance and mechanistic means to make it happen, we will not unleash the kind of thinking and creativity (from everyone) that business needs if it is to survive. Once again, do we tend to ask the right questions when it comes to performance management?
Taking a systems thinking approach can uncover root causes of seemingly intractable blockages within a business. It broadens our perspective and can release us from the kind of inertia that keeps us doing the same things again and again with little significant change. Take a client of ours who realised that the problem with performance management was not “performance management”. While consistently figuring highly in “best places to work” surveys, they had a recurring problem with “poor performance”, specifically, that people didn’t feel the organisation dealt with poor performance very well. In many other aspects, the people felt it was a great place to work, but that something had to be done to manage those who underperformed. In some cases, it got so bad that people were “managed out” of the organisation, much to their surprise. Nobody had told them that they were underperforming until it was too late and relationships had sufficiently soured to the point that they were irretrievable. Listening to this “noise” in the system led the HR Manager to take a systems thinking approach and rather than focus on the individual managers who were not dealing with individual underperformers, the root cause was identified as lying within the culture; it was a systemic issue.
A dominant theme in staff surveys was the friendliness of the place. Digging a little deeper, it seemed that most folks thought that “friendliness” and “performance orientation” were mutually exclusive. In other words, we can either have a friendly place to work or a workplace that focusses on effective performance; herein lay the barrier to regular and frequent conversations about performance at work. The systemic belief that addressing work performance would undermine friendly working relationships meant that it didn’t happen often or well enough. Our work was to assist a shift in the culture to one where “friendly and positive working relationships” were inextricably linked with “performance orientation”. Rather than dealing with the “problem” of managers who don’t deal with poor performance, the focus was on shifting the whole system so that by the end of our work, everyone was having robust, strengths-based conversations about performance all over the place without damaging positive working relationships. About half way through our year-long project, we joked with the executive management team, who were grumbling that their staff were now challenging them on their performance, that they would get what they asked for.
In both of these cases, systems thinking forces us to look at the whole, not the individual parts. It is the job of the modern manager to re-vision their function from one of “controller” to one of “steward”. The focus is on purpose, values and meaning. What does this business exist to achieve or create in the world? What values will guide us in doing this? How is this meaningful for the people who work here? It is the role of managers to ensure that the correct conditions exist for these things to be realised, not to tell people what to do.
Julian Wilson, owner of aerospace company Matt Black Systems uses a beautiful analogy in a MIX article on re-designing their business. To rescue a dying species, old thinking tells us that we should invest ourselves in an intensive breeding programme. New thinking says that we should focus our efforts on ensuring the environment in which the species exists is provided proper stewardship so that nature can take its course and allow the species to flourish. Eliminate the things in the environment which endanger the species, nurture those things which allow it to thrive.
If, as Daniel Pink suggests, people are truly motivated by the search for meaning, mastery and autonomy, these will come to us in an environment where the conditions allow these to thrive. Eliminating adminis-trivia and management power games is a start. This does not mean we leave people to do as they please. Leaders need to re-vision their roles as stewards of the culture. It is the culture, or the system, where managers can exert most influence and create the most opportunities for effectiveness, learning and transformation.
A lot of what is currently going on in businesses is not being talked about because it’s not part of the mainstream discourse. Something is no longer working. We feel it and we feel there should be another way. Systems thinking provides us new lenses to see deeper and wider. We must stop ourselves from repeating old mistakes and develop our abilities to think bigger so that we can go further. Hand in hand with this, we need also to develop greater ease with the complexity we will see before us and greater confidence to deal with being a little less certain about things. The effects of the system are there, whether we decide to look or not.
….and if you are someone who appreciates the power of systems thinking when others think you crazy, it can be useful to remember the words that Galileo reputedly uttered when forced by the Inquisition to recant his crazy notion that the Earth moved around the sun: Eppur si muove (and yet it moves).