Eliminate targets

“Systems thinkers know a number of counter-intuitive truths.”  John Seddon

One of these counter-intuitive truths is that “when you manage costs, your costs go up. When you learn to manage value, your costs come down.”  There is the business case for systems thinking, if one was needed.

Thanks go to David Wilson through his fitforrandomness blog for bringing a presentation by Seddon to my attention.  Makes great watching and listening.  There is so much to learn from this talk on so many levels, but when I was watching the video, I kept making the link to management, leadership and new thinking.  New thinking to me means a new set of assumptions about organisations and how they get things done.

I think Seddon accurately describes quite a lot of what happens in organisations today; doing the wrong things righter.  We have managers who set targets for activity, who then focus people on meeting activity targets.  Managers approach their work as target setters, people inspectors, people managers; when targets aren’t met, the managers try to manage individual performance.  As he says, modern managers are trained (if at all) to do one-to-one, which he calls a therapy model.  I would say he’s not far off the mark.  If we are teaching people to be good people managers, we are training their gaze to the 5%, rather than the 95%.  This is not to say there is no place for more empathy, respect and humanity in the workplace, far from it.  However, in terms of getting things done, in terms of being more effective, treating people well is not the answer on its own.  If the system is still set up for people to meet targets rather than work towards achieving purpose, we may just have a lot of lovely workplaces where people are still meaninglessly ticking boxes and shuffling bits of paper.  If the system is still command-and-control, commanding and controlling with a smile will not make much difference to organisational effectiveness and betterment.  Command-and-control with a smile is like putting a cherry on a turd.  Yes, we still need control in organisations, but not as we have understood it up till now.  Not managers controlling people, but, as Seddon says, people having control over their work.  We need management that focuses on systems, not the people.

Loathe as I am to isolate just three of Deming’s 14 points (because he meant for all 14 to be taken on board together, not as a pick-n-choose menu), when he said:

Eliminate work standards (quotas). Substitute leadership.

Eliminate management by objective. Substitute leadership.

Eliminate management by numbers, numerical goals. Substitute leadership.

…… I believe he means substitute.  Put something in place of another.  Put leadership in place of targets, quotas and numerical goals, individual performance management, inspection and supervision of people.  I understand it to mean that we stop doing targets, individual performance management and all that other stuff that aims to control what people do.  As Deming also says, management by objective ensures mediocrity and stifles innovation.  There you go, another counter-intuitive truth that Seddon speaks of, and a modern-day heresy.  I think it’s important to really consider what kind of management would actually serve organisations better, and we need to get clearer on what leadership means, too.  I will add that I don’t think it’s making it a semantic exercise, calling managers “leaders” and getting them to keep doing the same old stuff.  The picture I have is that managers start doing management differently AND they start doing leadership as well.

Management

My understanding is that when people like Deming and Seddon advocate for the elimination of targets and performance appraisals, they are not suggesting that we eliminate management.  It can be confusing sometimes because so much is written about management and leadership and, as John Kotter and others have already observed, the two terms are often used interchangeably when they mean different things.  For example, when Deming says in his 14 points, “substitute leadership”, one could easily misinterpret that to mean he is pooh-poohing management.  He is not; he is pooh-poohing management by numbers.  Organisations still require management.  Deming himself said, ”A system must be managed. It will not manage itself.”  In our current paradigm, however, we misconstrue management to mean managing people: getting people to work to targets, inspecting them and chastising them when they miss a target.  Old-style management focuses mostly on the people, Deming’s 5%.  The 95% is the system; I’ve seen managers who manage the system and it’s far more effective at making the work work for everyone.  I see management as the set of tools and processes that people apply in their work that allow them to provide the services or make the products that the market is asking for.  Every organisation will have these tools and processes, but I think the point that Seddon and other systems thinkers try to impress upon people is that, by and large, those tools and approaches to managing are oriented to managing the wrong things.  I see this in my work, too.  So trying to integrate Seddon’s talk and Deming’s work and my own experiences, I would say that we do away with old-style management practice and replace it with the kind of management that works on the system….AND institute leadership.  Management and leadership, different things.  Both necessary.  Complementary.  Both/and, not either/or.

So what would a manager’s work look like if they were doing system-y management things, rather than control-y, target-y management things?  How would someone in a senior management role occupy themselves, then, if they didn’t have all those “HR issues” to deal with?  I feel privileged to say I used to work in a place many years ago, where the senior managers did this system-y stuff, rather than the controlling stuff.  I say privileged because it’s more than just a lovely thought experiment for me, and at the same time, I still need to sit and think about how to approach the work I do.  I want to be careful that I don’t come across to clients that I’m inferring they should drop the “management” ball and focus solely on developing their leadership.

Interestingly, when the two senior managers of my old workplace moved on, they were replaced with people who didn’t get systems thinking.  Even more interestingly, the reputation of this organisation has gone downhill, they are struggling to survive, they are struggling to attract contracts, they are seriously struggling to retain good staff.  The place has turned into a paper-shuffling nightmare with little room for autonomy, innovation or real learning.  People feel stifled and it’s not a nice place to be anymore.  Still….as far as the new managers are concerned, it’s working MUCH better than before; after all, they have everything under control, they have the people under control (…if they only knew) and everything that can be counted is being counted.

So, it’s not about getting rid of management in favour of leadership; organisations need both.  The role of someone in a management position, however, is to provide the kind of support that people need in order to do their jobs well, not to keep tabs on them while they do it.  Taking away targets does not mean living in lovely fluffy, cloud-land. It doesn’t mean, for example, that people stop having fierce conversations with one another.  It’s just that they stop being fierce about which numerical targets people haven’t reached yet and which behaviours they need to stop and, instead, are fierce about quality.  Quality freakery, not control freakery.

If we get managers to take up that system-y support role (making sure everyone has what they need blah blah blah), we can get rid of the target-y stuff.  I like the roundabout/traffic light analogy.  If the traffic people build a roundabout, they are implying, “We trust that drivers have all the information, experience and training they need to make the right decisions about who goes next.”  The role of the traffic mangers, then, is to ensure that the system is built and maintained that promotes good flow and that people have learnt what they need to about responsible driving etiquette.  Their job is not to keep tabs on individual drivers.  Traffic lights, however, infer that drivers don’t need to do anything but what they’re told.  Red means stop, green means go and amber means speed up or else you’ll have to wait for the next green.  They then set up cameras to inspect whether or not people are breaking the rules and if they do, they get a fine in the post.

So management is about making sure people have all the knowledge, information, learning, resources and relationships necessary to get the job done and that the system is designed to make the stuff or provide the services that the market actually wants.  If you haven’t yet, watch that Seddon video to hear some good examples of what shouldn’t be happening and what is starting to happen differently, illustrating how costs come down as the work gets done better for the benefit of the “market”.

Leadership

So what is the leadership stuff?  In my old workplace, the senior managers managed like systems thinkers (working on the system, not on the people) and they also role modelled leadership stuff.  Leadership is often associated with providing a vision.  Once again, the assumption is often that the few people “at the top” will craft that vision and then apply a bunch of management techniques (individual performance management, targets, standards) to get people to do stuff.  I believe there is a disconnect.  Why should the senior managers have the joy of working to achieve a grander purpose while all the workers get to see is their activity targets?  Even if those “at the top” put together a vision, it will not necessarily come to fruition just because we tell people, “This is what you have to do.”  I believe it comes to fruition when everyone in the business is a part of it, when everyone connects with it, when everyone is enlisted into it.  I will do something really well if my will is engaged in it, not just because I have to.  Best way of engaging my will?  Include me in something bigger and bolder than a numerical target.  In any case, if I’m a good boy, I may just try to meet my target and go no further or I may try to find creative ways to play with the numbers so it looks like I’ve met my targets.

To get leadership, I believe we need to emphasise purpose: what are we here to achieve for our “market”?  Depending on the organisation,the market is someone buying our products and services or a social housing tenant who needs repairs done or a patient who needs good treatment.  If targets are set, then, as Seddon suggests, the people work as if their purpose is to meet the targets.  I believe organisations have other, more useful things as their purpose.  I’ve used the example before of grave-diggers.  The activity they engage in is digging and tending graves.  However, I believe they are part of a wider system whose purpose is to assist families through bereavement.  It is not just semantics; it makes a difference to how they carry out their work.  It also makes a difference if they are connected to that purpose because rather than have to be carrotted or sticked to do their jobs well, they can see how they add value to the purpose, how they add value to those they are there to serve.   The purpose, then, is not about meeting targets for how many graves they have to dig or tend.  They already know how to do that well and don’t need beaten to make it happen.  If the managers spend their time working on the system to make sure the grave-diggers have everything they need to do their jobs and the processes are clear, they can let them get on with it, and if there is leadership, everyone will be connected to purpose: making a difference to families in distress.

As Gregory Gull says, leadership must transcend self-interest.  That, to me, seems self-evident.  If someone is “doing leadership”, they are cognisant of those around them and the wider system.  Operating purely out of self-interest is self-defeating in the long run.  Good leadership is about seeing possibility; having the vision of how things could be.  It’s about making a difference to others; having a deeper sense of why everyone really comes to work.  Gull also says that leadership is related to one’s personhood, not one’s position.  I believe the same.  Good leadership development is good personal development.

I agree with John Kotter, that there are very very few organisations that have sufficient leadership.  They may have managers who have re-styled themselves as “leaders” because it’s just what you call yourself these days.  Without a shift in thinking, however, what we end up with a bunch of “leaders” still applying old management tools and looking for the people to blame when things don’t get any better.

Am I adding anything to the wider conversation?  Not sure, but pondering and reflecting on all these things has helped me to get clearer in myself.  As I’ve said before, I primarily write for myself; to help me integrate and seek to be of some use to clients.  I do, however, welcome comments that build on this conversation and which may give me pause for further thought.

How do we get to WE?

There is something in the air.  Call it my natural human tendency to find patterns in things, but two recent conversations with two different clients in two different cities have reminded me of two other completely different clients in two completely different countries.  The parallels are striking.  It could be my bias towards systems thinking, but it has reinforced my belief in unus mundus, the underlying unified reality that interconnects all things.

What is the common thread?  All four of these businesses are sick and tired of being sick.  And tired.  Like, really tired.  All four are nearing their “breaking point.”  That is, they have tried just about everything they know to shift workplace behaviour and engagement.  They are running out of options as to how to get people to take up personal responsibility.  All four of these clients are right at the threshold of making significant shifts in how they do their business.  The scales are falling from their eyes and they are seeing their businesses as whole entities and not viewing symptoms of ineffectiveness as separate from the whole or problems to be solved piecemeal.  They are ready to get to grips with new ways of dealing with their problems.  The clever onion behind the thinkpurpose blog writes, “When you change what you think about how the work works, then you will begin to change how you act, this will change the way work is set out and happens and how people act in the work place.”  These four businesses are right at the place of changing how they think about what works.

Essential to seeing their business as whole entities is being able to see the webs that weave everyone together.  Frustrated with old ways of trying to get people to do things, they are beginning to acknowledge that simply dealing with individual performance is futile.  They understand that the system impacts too much on individual performance to waste their efforts solely on individuals.  They know that the quality of their outcome will be directly correlated to the quality of relationships that they forge.  As David Wilson writes in his blog, fitforrandomness ”Imagine assessing the robustness of the electricity grid with data on power stations but not on the power lines connecting them.”  In order to assess the strength and fitness of an organisation, we need to examine both the individual elements that make up that systems as well as the relationships between them.  To work with only the individuals within a business without also working on their connections is a nonsense.  It’s both a delicate and a heroic undertaking.

What’s wrong with what they’ve got now?  Not much, it turns out.  They have a lot going for them.  They have senior teams with an enormous amount of experience and technical ability.  They are personable and friendly.  They believe in the purpose of their businesses.  They are robust and intelligent.  Put the senior team in a room together, however, and they aren’t sure how to work truly collectively.  Put oxygen and hydrogen in a bucket together and they don’t miraculously coalesce and become water.  Some energy needs to go into the bucket to create H2O.

I’ve written before on the power of WE in business.  Bringing in the theme of my last article about developing consciousness, there is something that can catalyse this WE-ness for business.  Many aspire to it, but we often get stuck when it comes to actually doing it.  How do we become a WE?  It’s not enough to go away and make commitments to each other.  Just like a marriage, it’s not just what happens on the wedding day when you promise some things to each other that makes it a good marriage.  The good marriage comes about through a shift in consciousness from “you and me” to WE.  A good partnership comes about because each party understands that what you want as an individual and what I want as an individual may not necessarily deepen nor be for the good of our relationship.  A good, mutual partnership comes about because effort and energy have been invested in strengthening that web that weaves us together.

A shift in consciousness is required.  That is, greater awareness of what we are currently doing in order to move towards the thing we want to be doing.  Is how you relate, behave and engage with one another assisting you to create the WE?  In working with one senior team, we coached them to become observant of themselves in order to create this new consciousness.  This requires them to develop the role of Observant Team-Player.  For many of us, we operate out of a “selfish” mindset.  In other words, we look at what we do and how we do it with a view to doing our best.  We sometimes lose sight of the fact that others are trying to do the same, and sometimes this means that we might be working at cross purposes.  I’m doing my best, you’re doing your best, but in our “doing-my-best-ness”, we haven’t worked out how to synthesise this into a “WE are doing our best”.  In common parlance, this is operating in silos.

Here’s what it might look like.  In our regular team meeting, I contribute to conversations on the agenda, but I do this while wearing one of two hats: my personal hat or my operational hat.  I am both trying to be a good person and trying to optimise the work, but from MY perspective.  Wearing my personal hat, I am saying (unconsciously, of course):

• “How do I make myself look good?”
• “How can I get people to notice me?”
• “How can I garner praise?”
• “How can I get people to like me?”
• “How can I prove I’m valuable?”

All human things, these.

Wearing my operational hat, I contribute things which demonstrate my technical abilities and knowledge.  If I’m a financial guy, I will speak on any of the agenda items from a financial perspective.  If I’m a marketing guy, I will speak about things from a marketing perspective.  All necessary and important.  I may contribute little or nothing to conversations that I believe have “nothing to do with me”.  Doing this, however, may not develop the sense of “team-ness” that we all need to synthesise together if we are to achieve our common purpose.  If I keep speaking from my operational perspective, I may be reasonably successful in achieving the operational purpose of my silo.  Remember, though, that optimising one part of the system will lead to sub-optimisation of the whole, so if I do MY very best and if everyone is doing THEIR very best in their silos, it doesn’t follow that the whole will be doing its very best.

There is something missing.

If I participate in the meeting wearing only my personal or operational hats, I miss the opportunity to develop the life of the whole team.  I need to put on my team member hat.  When I wear this, I become conscious of myself, I become conscious of when I have an impulse to speak and what I feel moved to say, I observe others’ contributions and I make an assessment as to whether what is going on is furthering the life of the group.  Is what I say coming from a “Me” perspective, a “Me-doing-my-work-well” perspective or a “WE” perspective?  When each member of a team has developed the ability to observe the dynamics of the team, they will learn how to interrupt someone who is “fighting their corner” if they are doing it to the detriment of the effectiveness of the whole.  If they feel that someone is warming up to speak out of their silo, they will challenge people to stop and consider what they are about to contribute: “Is what you are about to say going to progress the life of this team as a whole?”

The whole is greater than the sum of its parts.

If I’m operating with my WE hat on, I will see that all of the agenda items pertain to me in some way, because they pertain to the effectiveness of the whole business.  Furthermore, if I can’t work out how it pertains to me, there is an opportunity to find out how it does.  Because it does.  Trust me.  If I’m wearing my WE hat, I will see that my technical expertise is best applied when in concert with everyone else’s and vice versa.  Having said all this, I bring all my hats to meetings, I can’t simply focus my efforts on developing a good team feeling.  The expanded consciousness that gets us to WE incorporates and transcends everything we already know and do.

For one of these businesses, who is more than ready and willing to do this “WE” thing, they have an idea of what they want to become, but don’t know how to do it consistently.  This is not unusual, in my experience.  They haven’t yet had enough moments of “felt experience” to be able to say they’ve got there, but what they have tasted so far makes the effort worthwhile.  While a lot of businesses have talked about teamwork and the team effect for years, the investment required in order to really achieve it has been patchy.  Investment in catalysing this team effect is like energy is to the hydrogen and oxygen in the bucket.  Sometimes, it seems that we find ourselves in fantastic teams and it feels great, but I would suggest this is sometimes down to good luck.  We spot each other, we have each other’s back.  Relationships are genuinely mutual and go beyond “what can you do for me and what can I do for you.”  Such teams go beyond collaboration.  They cooperate.  No quid pro quo.  We have a consciousness of operating out of a mindset that furthers the life of the whole.  Just as an architect may sacrifice the optimisation of one room of a house in order to achieve a more satisfying whole, we may quite easily sacrifice something that is of special interest to us for the benefit of the whole.  When we are operating as a WE, we have stopped thinking about people as bodies to do transactions or deals with, we enjoy being with each other and we achieve more as individuals because of the chemistry that is created by the whole.

Getting to WE is not an event, it’s a process.  It doesn’t happen in a moment, it happens over many moments.  It’s not “step 1, step 2…”  Like other mindfulness disciplines, it takes practice, attention and commitment.  I find it heartening that it’s finally in the air and that some businesses are taking the steps to get there.

Leadership is an inside job

So the world didn’t end on December 21, surprise, surprise.  Here we are in 2013, all systems still intact.  I have heard some speak of the Mayan December 21 end-of-all-things-prediction not so much an end of the world, but more of an end of one cycle and the beginning of another.  An end of things-as-they-were.  Let it be so.  Endings can be good and healthy.

I don’t do New Years’ resolutions per se, but I have resolved in myself to focus this year on health, from its broadest perspective.  I will endeavour to place attention on the health of those around me, the health of the organisations with which I work and the health of those within them.  I will place, firstly, attention on my own health, because leadership is an inside job.  We must be healthy ourselves.  I view health as an holistic phenomenon: physical, mental, emotional, spiritual, social and relational.  This is not merely the absence of dis-ease, but a progressive and thoughtful movement towards greater freedom and happiness.  This will come about, I believe, through greater consciousness: a journey, therefore, not a destination.  Becoming more aware, in moments, of what is going on for me and others and when it feels unhealthy or unnatural, to seek to do something different.  Striving to live this moment freshly and not relying on old default responses.

Often, I suspect, this will involve taking a Cynical approach, though not from the modern understanding of cynicism (disbelief in the sincerity or goodness of human motives and actions), but coming from the ancient Greek philosophy of striving to live a life that is in tune with what it means to be naturally human.  It seems the time is right to adopt a Cynical approach to life;  it emerged in ancient Greece as a way of offering the possibility of happiness and freedom from suffering in an age of uncertainty.  Uncertainty.  Sound familiar?  While I’m in the process of simplifying my life a little, I’m not about to dispose of all my worldly goods as the original Cynics did, sleep in bathtubs and wander the streets with my dogs on a piece of string, but I take inspiration from the attitude of happiness as being linked to living a life in tune with Nature.  The healthy life.  Challenging false judgements of what is valuable and worthwhile, questioning customs and conventions of how things are done.  I cannot do this without extending consciousness.  This is why I do the work I do.  This is why clients work with us: they are seeking something different, something that challenges their status quo.  Same old, same old (or a pretty repackaging of the “same-old”) won’t create the deep, systemic transformation they require.

Like the Cynics, I believe the world belongs equally to everyone, that opportunity for happiness and freedom is for everyone; not just for those in “power”, those they deem as worthy or those who believe that money = power.  Genuine democracy, having a voice, having agency in one’s life, actively participating in making decisions which affect us.  In life, in work, all over the place.  This is a challenge to current convention.  In my experience, the best customer service comes from people who are being authentic and human and have the freedom to do so.  In my experience, the best leadership comes from those who take an interest in their own learning and encourage others to do the same.  In my experience, the best and most humane workplaces happen when everyone is accepting of everyone else in their same-ness and their difference, living and letting live.  It is also my experience that none of these things happen by chance or good luck.  They come about with consciousness.

Some of what I believe goes against Nature and humanity is the (largely unconscious) acceptance of and acquiescence to systems which are unhealthy.  It comes through in an attitude that humans are resources, that corporations are somehow “people”, that the reason for getting up in the morning is to make more profit (even at the expense of a rainforest, a community, an ecosystem or some other inconvenient obstacle).  I know some may find this irksome, but there is nothing I’ve found in any of the teachings of any of the great historical sages, seers, or prophets that advocates or emphasises owning things for oneself at the expense of others.  As far as I have understood, I’m not aware of anything written by, attributed to or uttered by the Buddha, the Christ, Martin Luther King, Gandhi, Mandela, Rumi or Lao Tse that delineates capital accumulation as the road to enlightenment and a better life.  I know what you’re thinking: I’m some sort of dangerous liberal, commie, socialist, atheist, pinko abortion-loving anarchist out to destroy freedom and democracy.  Or I’m one of those well-intentioned, but muddle-headed, hybrid-car-driving, tree-hugging vegans who still say, “Peace and love, man.”  Nothing of the sort.  I do, however, go along with Hilary Wainwright and Richard Goulding who write in “Co-ops help bring economics back to the people,” that “we live in a time when the economics of profit are facing a profound crisis of legitimacy, while retaining a deathly grip on the apparatus of the state.”  Something has to give.  Zizek has spoken about getting close to a zero-point; what he terms “soft apocalypse”.  Our  ecological, social and economic systems are near breaking point and if we wish to retain all the benefits of a humane society, something different is called for.  A new game.

This new game must be, if it’s for the good of everyone, co-created by everyone.  It’s no good getting a room full of good-hearted people in a room, asking them individually to put forward their plan for a better world and then vote for the most popular.  This is the point.  This is how we got here.  We have to do this together.  We have to make these decisions together.  Furthermore, we have to do this togetherness thing by bringing the best of ourselves to the party.  Patriarchal businesses who still operate out of the “Manager-Knows-Best” mindset perpetuate the disengagement and dissatisfaction in those who work there, no matter how benevolent they may attempt to be and no matter what they try to put in place to mitigate for them.  Get out of the way and let people bring their whole selves to work.  Give people a bit of credit.  AND…..if we are to create a real sense of “WE”, it behoves us all to invest ourselves in growing greater consciousness and our ability to be with each other.  My “why”, therefore, is to push for greater self-awareness and consciousness in the world.  This will come about with self-discipline, continued learning and a genuine commitment to diversity and engaging others.

Here’s another challenge to current convention:  I have no faith that a system of capitalism (conscious or otherwise) will lead to an age of enlightenment.  A system operates with a set of rules which maintain its equilibrium.  In other words, a system will strive to perpetuate itself.  I struggle to see how a system of capital accumulation that operates to ensure its continuation can be for the greater good of Nature and humanity.  Fraudulent banksters, tax cheats, self-interested lobbyists and an obscene corporate bonus culture all spring out of a system whose rules say, “This is how you play the game.  It’s called capital accumulation.”  The ones who pay the price are the ones who haven’t learnt how to play the game well enough.  Time for us to play a different game, one that allows everyone to play and demands that the play is fair and equitable.  We are not here to serve the economy, it should serve us.  Becoming more conscious of what we do that colludes with an inhumane system is a first step in creating something new.  Furthermore, becoming conscious of what I do that colludes with my own un-health and that of others and their businesses is a first step to creating something more life-giving.

They say you can’t polish a turd, but you can certainly roll it in glitter.  Nowadays we don’t just buy a product, but we buy our redemption from being naughty consumerists because they donate $1 to a starving child in Africa or promise only to use FairTrade commodities.  We are no longer just consuming, but we are fulfilling a series of ethical and moral duties, right?  I’m not saying this is bad in itself; I am as deeply moved as the next person by images of poverty and injustice and want it to end.  I can also understand why some might think I’m being cruel because as Oscar Wilde wrote, it is much easier to have sympathy with suffering than to have sympathy with thought.  So for me to take a dim view of built-in philanthropy smacks of mean-ness because I really should just appreciate the good that some of these modern businesses do, shouldn’t I?  Why not help a starving child?  Why not, indeed?  I would much prefer a world where starvation was impossible.  My point is that the system which dresses itself up as the provider of charity is the same one that necessitates the need.  Oscar Wilde recognised this in his day, too.  The remedy is part of the disease.  My vision is one where the ills of the world (including the modern workplace) are not merely alleviated, but that they are inconceivable.  It is possible.  Having centuries ago passed through the age of the aristocracy, we could not now conceive of contemporary serfdom.  My view, therefore: capitalism will not save the world, conscious or otherwise.  Consciousness will, though.  Watch and listen to Zizek.

This is the same thinking out of which spring my beliefs that meaning, mastery and autonomy are keys to generating satisfaction and engagement, that Theory Y is much more than a lovely sounding “theory”, that cooperation is far more effective and humane than competition, that learning how to reverse roles with people is good for them and us, that people are not their behaviours and that performance is a systems issue, not an HR one.  We know some things that will make work work better for everyone.  We need to be conscious of how we perpetuate the old ways and to be conscious of being different.

If December 21 was indeed the end of things-as-they-were, I believe that consciousness will be the foundation of the new thing.  Herein lies our work.  It is not good enough to rail against unfair or inhumane systems.  While, as a systems thinker, I perceive the interconnectedness of us all, I am also cognisant of the fact that the human family is composed of a number of individual elements.  These are each of us.  We can make a difference in our lives and the lives of others by growing self-awareness and becoming more conscious of our place in the web of life, how we impact it and how it impacts on us.  Who are we?  What drives us?  What gives us joy?  How can we nurture mutually satisfying relationships with others?  What are my Achilles’ heels and how can I find out?  Who will help me uncover that stuff about me that I am blind to?  Growing consciousness, extending self-awareness; these are not easy things, these are not necessarily painless things.  They are, however, indispensable if we want a better world.  We have a part to play.  I have a part to play.  Hence my focus on health.

Being a great leader, a great colleague, a great customer service representative, a great whatever starts with consciousness.  They are all inside jobs.  It is not accidental.  It requires a conscious choice to develop greater self-knowing, to be honest and gutsy in our conscious self-reflection and taking conscious steps to learning and developing.  If, as Zizek says, the most radical horizon of our imagination is global capitalism with a human face, we have a lot of work to do.  Putting out fire with gasoline?  Or, together, setting the conditions so that the fire couldn’t start in the first place?

Vanguard Leadership (or The Importance of Being our own Best Friend)

Is there room in the world for a CEO who wears their heart on their sleeve?

Absolutely, undoubtedly, unequivocally, yes!  Such a leader is a vanguard leader.  We were recently in conversation with a CEO who wondered aloud if there is a place for someone like him; someone who, in my estimation, expresses how he feels, lets other know how they impact on him, curiously seeks feedback on his own performance (with a view to acting on it) and strives to do what needs to be done in a way that is aligned with a personal value system orientated to fairness, meaningful work and concern for the well-being of others.  This man is, in my view, in the vanguard of how a CEO should be.  (He’s also a real person!)  I can understand why he might occasionally doubt himself because he likely looks around at other people called “CEO” and doesn’t see himself mirrored back.  The times, however, they are a-changing.

Lots is written about the kind of leaders we require for the 21st century.  I have no desire to replicate what is out there, however what I see in this man who “wears his heart on his sleeve” is an amalgam of responsible leadership, authentic leadership and congruent leadership and I believe it is worth setting these out.  I believe the three are essential in order to surmount the challenges with which the current age presents us.  The terrain the modern leader needs to navigate is volatile, uncertain, complex and ambiguous (VUCA).   How can we best develop ourselves as leaders to navigate this well, so that we leave our workplaces, the people within them and the world in a better place than when we found it?

Responsible leadership, to my mind, is about being responsive to what is around you; thinking about the wider system.  As Christopher Avery sets out, being responsible goes further than being accountable.  Being accountable, as Christopher says, is backward-looking, in that we can account for our actions.  Being responsible is forward-looking, in that we seek to take account of a wider system.  When we read about responsible leadership or corporate responsibility, we think of triple bottom lines or sustainability: how will our actions affect others now and into the future?  In other words, we are responding to an assessment of the bigger picture; what ripples will our actions (and non-actions) create.  This is vital if we intend to bequeath a planet worth inhabiting for future generations.  While I’m a little loathe to throw morals into the mix, I’d say that a responsible leader is one who would align themselves with a “Do no harm” kind of morality into their work.  Extending this, a responsible, vanguard leader is a systems steward.  A vanguard leader understands that a truly effective business will come about when the organisation (the system) is healthy.  Sick cultures enact sick behaviours.   The systems steward will be responsible for ensuring that there are healthy policies and procedures, a healthy flow of information, a healthy openness to innovation, healthy relationships, a healthy culture of learning, development and continuous improvement.  Being responsible for the hygiene of the wider system will ensure longevity and ‘good growth’.

Being a vanguard leader is absolutely about being responsible.  It is absolutely about being a systems thinker; taking action when the wider system is taken into account and stewarding their business towards health.

Authentic leadership, for me, is bringing your whole self to work.  As Bill George and others say in Discovering your Authentic Leadership, you need to be who you are, not emulate someone else.  Authentic leaders know who they are because they are on a lifetime journey of self-discovery.  Discovering our authentic leadership requires a commitment to discovering who we are.

Being a vanguard leader is absolutely about being authentic.  It is absolutely about knowing who we are, letting people know who we are and not simply being the angry, unhappy guy or gal who gets s**t done.

Congruent leadership is based on personal values, beliefs and principles.  Congruent leaders also place a high value on building and maintaining good relationships with others.   Congruent leaders are guided by a higher purpose.  They become conscious of the value systems out of which they operate and work to align these with their words and their actions.  Such folks are also open to discovering their blind spots, areas where their values, actions and words are not aligned, and to making the appropriate adjustments so that they can operate in a principled manner.

Being a vanguard leader is absolutely about being congruent.  It is absolutely being aware of our values and principles, communicating those and behaving in ways which are aligned with them.

Vanguard leadership is the confluence of responsible leadership, authentic leadership and congruent leadership.  This is the promised land.  We are on the way, but in our wider society we are not there yet.  Some leaders, like that CEO I mentioned, are well on the way, however.  For folks like this, it can be a little isolating.

When we look around and find ourselves a little alone, how can we sustain ourselves?

If we are in the vanguard, we are at the forefront of a movement.  As I said, the times, they are a-changing and I confidently predict that 100 years from now, this kind of leader will be ubiquitous.  If, in our current era, however, we are striking out into new territory, this means we may have times when we doubt ourselves, feel isolated or wonder if we are deluding ourselves.  If you are a leader who enacts responsibility, authenticity and congruence in your working life, what would be useful in order to sustain yourself if there are relatively few living and breathing models of vanguard leadership?   In the world we have inherited from the Industrial Age, we are conditioned to look for gaps, rather than strengths.  That conditioning starts early on at school.  The workplaces we enter reinforce this deficit mentality through the performance management systems we apply to ourselves and others.  Even if we don’t want to focus our energies on what is dysfunctional, we are seemingly compelled to look at what’s not working, rather than what is.  If we unconsciously take this approach with ourselves, especially when we look around and find few people like us, it can dent our confidence.  We can begin to assume we are less capable and less effective than we actually are.  We may distrust or disbelieve positive feedback or fail to see the positive impact we have on others and the wider system.  We can also devalue ourselves; finding ourselves attributing less value to the qualities inherent in a vanguard leader than to those qualities in what we might believe a “real CEO” to possess.  This seems quite natural to me, given our conditioning.  We need to develop a self consciousness in order to remain strong.

As Daniel Goleman writes in “The New Leaders” (2002), emphasis on our gaps often arouses the right prefrontal cortex of our brains.  This gives rise to feelings of anxiety and defensiveness which typically demotivate and interrupt self-directed learning and the likelihood of change and development.  The effect of this is that the very qualities that identify a vanguard leader get lost in the process.

So it is essential that if we are in the vanguard, we develop a strong self-companion Role.  One of my favourite expressions comes from a friend in Scotland.  If I was doing something silly, she’d joke, “Have a word with yourself.”  Even though she was teasing me, she probably has no idea how useful I have found this advice over the years. From a Role Theory perspective, developing a good self-companion means just that, having an intimate relationship with ourselves; being able to have a conversation with the aspect of ourselves that says, “Keep going, you’re on the right track.  Others don’t get it yet, but you are really onto something here.”  Now, once again, I’m loathe to bring morals into the conversation, but I think it’s important to place a caveat on this.  I’m pretty sure Hitler and Stalin had a similar Role within them.  An truly effective self-companion, however, will not urge us to barbarity.  Bear in mind, we are a complex system of inter-related and inter-connected Roles.  The self-companion will be the one that interacts with the rest of us and spurs us on.  By the “rest of us”, I mean the other roles I saw present in that CEO I mentioned at the beginning of this article: strongly orientated to thinking bigger, strongly orientated to the well-being of others, strongly orientated to leaving a legacy of health, roles I can hardly imagine Hitler or Stalin possessing in any great measure.  I’m fascinated by those two despots and how they did what they did, but in all the documentaries I’ve watched, I’ve never observed anything remotely like humility, openness to feedback or care for humanity in their Role systems.

We can consciously warm ourselves up to the thinking, feeling and behaving necessary to fully integrate a strong sense of self-worth.  If this Role is embryonic in us, we need to be quite conscious of growing it, much the same way we needed to be conscious of learning to drive until it became second nature.  We had to actively think, “Clutch, gear, release clutch while depressing accelerator…..”  Similarly, we may have to be awake to growing the habit of being a good self-companion.  What self-talk or affirmation would be useful to build ourselves up?  What emotional state would be most useful to warm up to?  Think of a time when you were full of self-confidence; how can you transfer some of that goodness to your current situation?

“The world has the habit of making room for the man whose words and actions show that he knows where he is going.”
Napoleon Hill

It is just as vital to find peers.  In your head, heart and gut, you know you are doing right by yourself and others, but sometimes we also need to see ourselves mirrored by our peers.  If you are at the forefront, you are, by definition, ahead of the pack.  In one sense, you are peerless.  Not entirely, though.  There are others out there.  We need to apply ourselves to finding these folk.  When we do something that seems a little different or we feel that we don’t quite measure up to what a “real CEO” is, we need to find others who are similarly “weird”.  Seek out others who are supportive, encouraging, caring and interested.

Referencing Goleman again, study after study has demonstrated that positive groups make positive change.  Senior executives reported feeling that many people around them had an investment in them staying the same, not growing and developing.  Finding a trusted peer group of other vanguard leaders, whether that is through a local Vistage group that is resonant with our desire to cultivate new leadership styles or a virtual peer group of leaders interested in being responsible, authentic and congruent, will keep us on track and reduce the isolation of being a little “weird”.  A peer group is a powerful motivator.

Any thoughts on this?  Comments, insights and conversation most welcome.

 

The Red Pill or the Blue Pill?

I’ve written relatively little over the past few months and am feeling for the lack of it.  When I first set out to write this blog, my intention was to use it as an aid to digestion; that is, to assist me to synthesise the thoughts, feelings and experiences that come about in my work in the field of personal and organisational transformation.  I’m honoured that my scribbles have been of value to others as well!

While I’ve been missing the thinking and reflecting that goes on as I write, I have made use of another opportunity for reflection.  I have been doing some major house renovations of late and have found the meditative work of sanding endless window frames or staining the entire outside of the house, while physically exhausting, extremely fun.  A good part of the fun came in having “nothing” to think about.  I had hours to just reflect, with few limitations of time or demands of day-to-day busy-ness.  It took as long as it took.

I realise that it was a luxury to have so much time to reflect on some of the big questions of life; I’m not independently wealthy and don’t foresee a period when I’ll have so much time away from the busy-ness of work.  However, it reinforced in me the importance of building in time to unplug myself and ask the big questions:

• Who am I?
• What am I doing?
• Why am I doing it?
• What do I value?

The parallel for the business world, I suppose, is when senior leaders get away from the office so they can ‘work on the business, not in it’.  Get away from the demands of email and phone (though it’s somewhat self-defeating when they spend their retreat constantly checking their smartphones), change focus from the day-to-day operational stuff and think bigger about the business.  Similar questions get covered:  Who are we?  What business are we really in?  Why are we doing what we do?

If business is to succeed in the 21st century, the same big questions need to be asked by the people themselves.  It is not good enough for people to persist with the same old Theory X mindset.  More and more, people are looking for more from work than just a pay cheque.  While it is not so unusual these days to read about the relevance of personal growth and growing self-awareness in the context of work, it is more unusual to see a business culture that is actually orientated to providing people the means to derive meaning, mastery and autonomy from what they do every day.  I would go as far as to say that increased self-awareness in the modern workplace is not an optional extra; it is fundamental to improving effectiveness, increasing satisfaction and maximising joy at work.  It also behoves businesses to place value on people developing self-awareness because self-actualisation and effectiveness go hand in hand.

If this is the age of the self-awareness, why do businesses still pay for training about stuff, but shy away from investing in something where people learn about themselves, who they are, what makes them tick, what they value, which seem to me the things that would be of most benefit in unleashing true potential at work.

When someone says the word self-awareness, something in my head switches and I hear “self-awakeness”.  To me, awareness of myself is being awake to myself.  While total awakeness to my thoughts, feelings, values, drivers and motivations may be elusive, I am most likely to get close to it when I my line of sight is less obscured by the minutiae of daily life, requests from others, deadlines, emails, barking dogs and so on.  If can take away as many of the filters that cloud my self-vision, I can get close to seeing myself as a camera might, warts and all.  Why would I want to do that?  Short answer: to be free, to be happy.  When those executives at their away-day retreat announce at the beginning of the session that they need to keep their phones switched on because “people in the office will need to be in touch with me”, I have a Walter Mitty moment.  An image of the universe flashes into my mind and I think, “It’s been here 13.9 billion years, this solar system for 4.5 billion…. and YOU are insignificant….the people in the office will get along just fine without you.”  What I mean by this is: why not unplug yourself from the matrix and find out just a little bit more about who you are and why you do what you do?

When I do what I do in my work, I challenge people.  I don’t give answers.  This can be frustrating for someone who just wants me to use my external eye and tell them what’s going wrong.  Speaking with a client recently, I joked that he is both the cause of and the solution to his frustrations at work.  He smiled.  I made a similar point in an earlier article about systems (the cause of and solution to a business’ problems).  The point I was trying to make was that we are often the most significant authors of our frustrations and misfortunes and I was less likely to know his inner workings than he was.  I could, however, act as an auxiliary who would help him probe, wherein he might find solutions.

With a little more self-awakeness, we can begin to uncover the solutions to the things that stump us, and then generate a little more freedom for ourselves.  While I believe it is true that we are subject to the systems of which we are part, we cannot completely abdicate ourselves to them.  A little self-awakeness can help us reduce some of the blindness we have to ourselves and the systems in which we operate.  Over time, we become innured to the effects of our workplace cultures, our family systems and our social groupings.  Because it’s just “how things are done”, we become infected with the same virus everyone else in the system is infected with.  How refreshing it is to become unentwined from unhealthy systems; it releases us (even if just a little) to make choices about how to think, feel and act.

If we are more awake, however, we feel the pain of inhuman, unfair or violent systems more keenly.  Our values and aspirations come into conflict with the day-to-day behaviours and attitudes that exemplify the system.  So why bother?  I, myself, sometimes say in moments of exhaustion or frustration, “I wish I could just un-know what I know about myself and be content with a job selling shoes.”  Not that there is anything wrong with selling shoes; I’ve actually done it myself and learnt a lot about how to shop for my own footwear.  What I intend is that developing self-awakeness is like taking the red pill in the film The Matrix.  While it expands consciousness so that we are able to see more of “the real world” or our real selves, it can be challenging.  Stripped of delusion, devoid of frippery and fancifulness, developing awakeness to ourselves can sometimes leave us feeling raw and vulnerable.  We see both the light and the shadow.  Once known, it is hard to un-know ourselves and plug back into the matrix in blissful ignorance.  The pay-off, however, is worth it.  Knowing our values, being familiar with our Achilles’ heels, getting in touch with our prejudices, all give us the power to do something about them.  The knowing of ourselves frees our capabilities to know and serve others.

Do you take a daily blue pill, waking up each day believing what you want to believe about yourself?

…..or do you take a daily red pill, staying in wonderland and finding out just how deep the rabbit hole goes?

For anyone who deals with people in any aspect of their work, this is a key benefit.  When we know how we relate to power and authority, when we know how we embrace or shy away from closer communion (read collaboration) with others, when we know where we lack confidence, we can actually DO something about it.  We can actually learn how to deal with angry people or ineffective staff or dissatisfied customers.  Real and significant learning of interpersonal skills is ensured when we find out about ourselves.   Our intrapersonal skills are inextricably linked to our interpersonal skills.  Self-awakeness is essential if we are to get by in this world.  It’s vital if we are to get by and get on in our work.

One essential discipline is reflection.  This article comes about as a result of an intense period away from my usual work and immersing myself in the meditation that is house renovations.  Once the cacophony of daily life is quietened, we can begin to see ourselves and in the privacy of our minds, we can eventually just observe our thoughts, feelings, values and attitudes.

Another discipline is openness.  Oftentimes, self-awakeness comes when someone has the courage, the caring and the wherewithal to tell us something that we do not see about ourselves.  We can also develop the ability to invite feedback.  This requires a certain level of openness and equanimity.  The root of equanimity is “having an even spirit”.  Being able to hear things about ourselves and make good use of this information requires us to develop composure.  Uncovering our blindspots requires, also, a willingness to admit that we have them.  If you say to me that you like getting feedback from others because it helps you improve, I will believe that when you demonstrate this, not simply tell me.  So when I say in response, “….but you don’t like getting feedback,” and you reply “That’s not true,” the irony is not lost on me.  If you fail in your attempt at equanimity, you fail to make good use of the feedback because you cannot see that first blindspot and you are likely to struggle when people really tell you how you impact on them.  Practice and demonstrate openness to information about you by responding with something like (lose the passive-aggressive attitude…..people see it, feel it and smell it….do it genuinely or not at all)

• “Wow, what gives you that impression?”
• “Really, I had no idea, tell me what you see me do (when I get feedback).”
• “Hmmm, what is it I say or do that makes it seem I (don’t like feedback)?”

….O wad some Power the giftie gie us

To see oursels as ithers see us!

It wad frae monie a blunder free us….

If you are not familiar with traditional Scots, it goes: “…Oh, would some power the gift give us, to see ourselves as others see us!  It would from many a blunder free us…”  That clever Rab Burns was onto something.  Feedback from others, when given and received with love and compassion, can go a long way to uncovering hidden gems.

Another useful habit is to get regular supervision.  Anyone who has worked in the fields of counselling, therapy or social work will be familiar with this.  A supervisor is not someone who tells you what you should do; they are a person with super vision.  That is, they hold a bigger picture for you to see.  Ideally, they are external to your business and they listen to you, tune in to you and point the way to things it could be useful to look at: either about yourself or the system in which you work.  They are someone who is “on your side”, but doesn’t collude with your prejudices.  They are a “trusted other” who challenges you, supports you and reveals you to you.  A supervisor is not a coach.  A supervisor will be someone who saves you from the perils of asymmetric insight.  Anyone who works with people would do well to access good supervision and in these days of the social economy, who doesn’t work with people?

The thing about learning about ourselves is that we can’t get it from a book.  We are the content, not a bunch of information about stuff.  We get it from reflection and synthesis:  making meaning of our experiences, relationships and interactions.  We get it from others who care about us enough to tell us what impact we make on them.  We get it from disinterested supervisors who have our growth and best interests at heart.

As always, I welcome and look forward to comments that add to and build on.

Theory X? Why?

I speak with managers who describe their frustrations at dealing with people they call “stupid”.  They get angry at people who are clumsy and fail to learn from mistakes, who don’t share their passion for the work, who are slow and indifferent, who try to get away with the barest minimum of effort, who exhibit little curiosity or desire to learn.  I’m no apologist for willful sabotage, maliciousness or indolence at work, but there is another way of looking at these behaviours and attributes.  When I similarly find myself getting impatient with people who don’t live up to my standards of work, I have to remind myself that perhaps they are not deliberately performing poorly.  If we hold on to the idea that workplaces are machines and the people within them just parts of the machine, then I suppose it makes sense to label “inefficient” ones as stupid.  Also, if we still hold on to the idea that we can use words like “efficient” to describe humans at work, we will continue to get angry at their individual performance.  My suggestion is not to get angry at “stupid” people, but to think bigger.  Think bigger by eliminating blindness to the system; see how the system will affect people’s performance at work.  Think bigger, also, by viewing people you lead as humans, not resources.

People such as Maslow and Glasser posited that we are driven by some basic needs.  Without getting into a critique of the details of Maslow’s or Glasser’s work, the essence is similar.  We behave in ways that attempt to meet our needs for:

• survival (food, shelter, clothing)
• belonging (love, affection, relationships)
• significance (power, self-esteem, competence)
• personal development (fun, learning and fulfillment)
• freedom (autonomy, independence, self-mastery)

It beggars belief that, if a manager is willing to acknowledge that they, themselves, are driven by these needs, they would hold an entirely different view of those they purport to manage.  The work of Harvard Professor Douglas McGregor has something to add here.  His XY Theory describes what motivates humans at work.  In “The Human Side of Enterprise”, he proposed that a manager will view workers in one of two ways: that they are inherently averse to work and that rigid systems of control are required in order to get them to do what you want them to do (Theory X) or that they are naturally ambitious and, given the right conditions, they will be self-motivated and contribute willingly to the success and effectiveness of their workplaces (Theory Y).  Whether a manager ascribes to Theory X or Theory Y will influence their style of management; authoritarian and controlling or enabling and facilitative.  McGregor set out Theory XY over 50 years ago, however some managers are still possessed with the idea that people are inherently lazy and are solely motivated by threats, intimidation and reward schemes.  Time to update.  Even in the realm of dog training, many of us long ago disposed of Barbara Woodhouse’s old ‘choke chain’ as inhumane and unnecessary.  As Deming observed, you can beat a horse to make it go faster, but only for a short while.  Threats and micro-managing might work on some level, but eventually the business will hit the laws of physics and diseconomies of scale will kick in.  Time to dispose of the view that managing is simply about getting people to do what you want them to do.

I find Theory X and Theory Y of great relevance to the challenges of the 21st century.  Continuing to see the world through Theory X leads to a tayloristic style of management, which has become increasingly redundant.  It is a theory which says that humans are only as creative as they need to be to find a work-avoidance scheme.  It says that a prime motivator is money or fear of loss of money.  To my thinking, it breeds cultures of cynicism, selfishness and short-termism.  If we now believe that slavery is an abomination, why would we continue to believe that paid-for slavery is acceptable?  Furthermore, why would any leader who wants their business to succeed in the modern world want to believe the worst about people?

Even Frederick Taylor knew that workers have a vested interest in their own well-being, but if we view motivation according to Theory X, we will naturally translate some ‘well-being-maximising’ behaviours as “malingering”, “loafing” or “getting through the day”.  If the system is screwy, why blame people for playing by its rules?  If you emphasise measurements on an individual’s performance, as opposed to their wider contribution to something bigger, why be surprised when people just do the “bare minimum”?  If you fail to steward a culture which values diversity, creativity and contribution to the whole, why scorn people for being disengaged from the purpose of the business?

Theory Y holds that people look for meaning in their lives and in their work.  It maintains that under the right conditions, people will find joy in their work.  Under the right conditions, people will also use their work as a vehicle to express their creativity and realise their potential.  I will borrow this quote (thanks to Louise Altman) from Tony Hsieh, CEO of Zappos, “For me, my role is about unleashing what people already have inside them that are maybe suppressed in most work environments.”   Makes good sense to me.  He seems to know what goes on in most work environments and is interested in updating what goes on at work.

I note how Theory Y says that people will be autonomous and responsible given the right conditions.  Here is where a leader’s responsibility lies: in stewarding the right conditions.  How can a leader contribute to putting the right conditions in place?  One of these managers I regularly talk with (I’ll call him Manager Y) has cottoned on to the idea that humans and human systems are complex beings that cannot be analysed or managed from an outdated, mechanistic paradigm.  He has become more interested in creating the right conditions so that frustration decreases while effectiveness increases.  He has been updating his view of himself and his job, so he is more orientated to leading people than managing ‘stuff‘.  He has acknowledged that he is succeeding in creating the right conditions because he has changed who he is and how he is.  He has courageously decided to look at himself and how his role responses to people used to create the ‘wrong conditions’ for people to work effectively.  In this, he has undertaken to develop new roles for himself.

One of the roles he has refined is that of Boundary-Setter.  Like most of us, he has always been aware that systems and processes are necessary at work, but his attitude towards them was a little skewed.  To his mind, systems and processes equated to an authoritarian style of management.  He was uncomfortable with the idea that he might be one of those types of managers, so he compensated by managing people on an ad hoc basis.  He has realised, however, that systems and processes are not a bad thing.  The modern manager enacts their Boundary-Setter role and applies systems and processes with a lighter touch than in the old days.  Effective systems and processes are not arbitrary nor exhaustive.  Done effectively, they are the boundaries within which people can operate comfortably and safely.  Useful systems and processes will be robust, simply communicated, easily understood and not so restrictive that they inhibit autonomy or individual creativity.   Manager Y was labouring under an idea that systems and processes might be too confining, however, in an attempt to become less of a hard-nosed, taylorian manager, threw the baby out with the bath water, dispensed with a consistent set of guidelines and ended up being seen as a push-over.  Now, he is growing consistency balanced with personal responsibility.  Just like Goldilocks’ porridge, businesses need systems and processes that are “just right”.

Another role Manager Y has been developing is Appreciator-of-People.  This role thinks, feels and behaves in ways which promote self-esteem and confidence in others.  He knows for a fact that people know exactly how to do their jobs.  He knows for a fact that they are capable (for he has seen it in the past with his own eyes, so neither he nor they can pretend they don’t know what they’re doing).  His starting point has now shifted from “they’re lazy and they need me to stay on their backs” to “they know what they’re doing, how can I get out of their way?”  This significant shift in his attitude means that he now demonstrates trust and respect.

In the role of Trusting Auxiliary, Manager Y is honing his capabilities around supporting and coaching.  He is letting people have more space to do their jobs and after a short, initial period of adjustment, people are filling this space with responsibility-taking and team-based problem-solving.  He continues to have regular catch-ups with his team, but has changed the tone of those.  No longer is he one of the Spanish Inquisition endlessly asking why something didn’t get done.  Instead, he asks what gets in the way of people working well or how he can assist.  This is no mere lip-service exercise.  Herein is how he has changed who he is because he has adopted a genuine curiosity and naiveté to his questioning.  People know if you are questioning them to catch them out or if you are questioning them to find the answer to a question.  People know if you ask them a question which you have already answered in your head.  He also starts with what they are doing well, rather than what they’re not doing well enough.  This means that people are becoming less fearful about discussing mistakes because his approach is orientated to learning, not punishment.

Just as I will keep banging on about coaching people from a strengths-based mindset, I will keep banging on about how important it is for leaders to re-cast themselves as Systems Stewards.  In this role, Manager Y has found his job less burdensome because he is concerning himself less with micro-managing and making sure things “get done” than he is with creating boundaries of effective work behaviour, doing that big picture “vision stuff” (daydreaming, looking into the future, wish-listing, strategising, networking and influencing) and making sure that communication channels are open and transparent.

Let’s please stop seeing people as inherently lazy, irresponsible and inefficient and, instead, take Tony Hsieh’s or Manager Y’s approach and see them as complex humans with a natural drive to learn, self-actualise and thrive.  If we must continue using things like Key Performance Indicators, let’s keep them in perspective.  They are just that: merely an indicator and a limited one at best.  It indicates, it points to:  it doesn’t give the full picture of what is going on.  It indicates that something you are narrowly measuring is either doing OK or it is not.  An indicator such as this does not, however, indicate whether a person’s performance is related to a badly-led culture.  It does not indicate whether someone is fully supported and resourced to do their job effectively.  It does not indicate whether someone’s intrinsic human needs are being realised.  Time for an update.

What is going on in my team?

I have been inspired by Paul Slater’s excellent article this week, Getting Teams Working, to reflect on some work I’ve been doing recently with a team.  A good chunk of my training and experience has been in group dynamics and there is direct relevance of this body of knowledge to organisational life.  In the workplace, there is some growing awareness of group dynamics as a key influencer of organisational effectiveness.  Many people are now familiar with Bruce Tuckman’s group development model: Forming, Storming, Norming, Performing and Adjourning; and it is good that people who manage teams of people are opening their eyes to the processes that go on when humans gather together, for whatever purpose.  Despite our best efforts, there is something mystifying that seems to get in the way of team effectiveness and it can be useful to look “underneath” at the dynamics and unexpressed assumptions out of which we operate.

Perhaps less well-known in this sphere is the work of Wilfred Bion.  Bion trained in medicine and went on to develop an interest in psychoanalysis, eventually immersing himself in the study of groups and group process.  He was commissioned into the British Army during World War II, working in military hospitals.  Here he devoted himself to finding ways to treat post-traumatic stress and devised ways of working with these patients in a group context.  Out of his work in group dynamics, he went on to write “Experiences in Groups” (1961) which became a seminal work in the field of group psychotherapy, providing a basis for the application of group theory in many other fields.

I think it’s important to remember that there are, indeed, many models of group development, Tuckman’s being perhaps the most well-known, and that these are more descriptive than prescriptive.  What I mean by this is that these models are not stages we “take groups through” but they are phenomena that groups experience naturally.  The various models are simply different lenses through which to observe these group phenomena and once observed, we can begin to make sense of the undercurrents that affect our teams and groups.  From here, we can develop some capabilities within ourselves to respond more ably to what goes on in our teams.

All of those models have some validity in my eyes, but for me, the work of Bion seems to have been the one that has most unlocked some of the mystery of what goes on in groups.  Anyone who manages teams, whether that be a project team or an ongoing team within a business, will have found that the work of that team sometimes seem to be sabotaged by things seemingly unrelated to its work.  This is sometimes put down to “personality clashes”, politicking or competing professional interests.  While this sometimes may be the case, there is another lens through which we can see underperformance or ineffectiveness in teams.  I am currently working with a team who are embarking on a transformation process which may eventually entail some reorganising of their workloads, responsibilities and lines of authority and accountability.  The manager has undertaken to initiate a process involving every member of this team contributing to shaping its form, so that they end up with a team structure that is fit for its purpose, rather than soldiering on with a structure that they have inherited from the past and which is proving to be ineffective and unwieldy.  This process is, unsurprisingly, generating a little uncertainty in the team members.

Transition and change naturally provoke feelings of anxiety and uncertainty.  Once again, we are dealing with feelings, whether we like it or not.  As Louise Altman writes frequently on her excellent blog The Intentional Workplace, emotions are there; it is nonsense to pretend otherwise.  Even if we try to hide our heads in the sand and focus purely on work outputs, what goes on underneath will impact on a team or organisation’s ability to be effective.  I recommend having a look at Louise’s article, 5 Reasons Business Can’t Afford to Ignore Psychology for Another 100 Years.  In it, she suggests that business can no longer afford to dismiss the impact of emotions on our abilities to work well and to be well.  To continue treating people as resources and automatons a la Henry Ford (“Why, when I only want to hire a pair of hands, do I get a whole person?”) is very simply, unsustainable.

So if you are willing to peer underneath the functioning of your team, you will be treated to a fascinating display of raw human-ness.  Above the surface, what we can see, is what Bion calls the “work group”.  This is the stated and overt reason teams form.  Groups and organisations come together to pursue sensible and realistic goals and this “work group” is what keeps people on task.  Below the surface is what he calls the “basic assumption” groups.  They are the unspoken assumptions about how the group operates.  Bion asserts that teams sometimes fall into what he calls madness; this is the skewed functioning that arises in response to anxiety and uncertainty.

Bion observed three kinds of “basic assumption” groups: fight-flight, dependency and pairing.  The “madness” of which Bion spoke and which he describes with these three “basic assumption” groups, is the anxiety that arises from change, unpredictability and volatility.  In response to a VUCA environment, team members will adopt one of these basic assumptions, and the ensuing behaviours will interfere with the team’s ability to achieve its work goals effectively.

If a group is operating from a fight-flight assumption, people behave as if the primary need is self-preservation.  Threatened by change, people resort to either fighting something (or someone) or running away from something (or someone).  A team leader will observe scapegoating, aggressiveness or unreasonable defensiveness amongst the group or alternatively, avoidance behaviours such as tangential conversations, overuse of humour as a distraction from serious issues, lateness to meetings or anything else that circumvents the work at hand.

If the group is operating out of dependency mode, the primary aim is to achieve certainty or safety.  In other words, when things are unclear and changeable, the group strives to regain some sense of security.  A dependency basic assumption says that protection will come in the form of one person and they become overly dependent on that one person to “fix” it or make it better.  They abdicate responsibility and look to the identified leader, who is of course omniscient and omnipotent, to sort things out.  A team leader who observes dependency behaviour will be greeted with acquiescent silence in response to a work-related question, a “just tell me what to do and how to do it” attitude or excessive flattery and “people-pleasing” behaviours.  Conversely, the group may “rebel” against the leader; counter-dependency is the flip side of the same coin and the leader may feel like he or she is subject to mass mutiny, with their every decision, suggestion or initiative being rejected.

Pairing derives from the underlying assumption that the group will be saved by the pairing of two of its members, who together will metaphorically create a new messiah.  Effective team functioning is frozen in the hope that two people will create the kind of leadership to take them to the promised land of “everything is OK”.  This may take the form of a number of pairs emerging within a team or the whole team sitting back while one pair comes to their rescue.  Team leaders will observe a pair of allies spending lots of time having private conversations which, unbeknownst to him or her, will be characterised by “S/he doesn’t know what s/he’s doing; if only s/he’d do it our way, things would be ticking along nicely.”  During team meetings, the team leader will notice these two folks sharing knowing glances with each other, the unspoken message being, “See?  S/he’s doing it again.”  ”There you go, that’s what we were talking about earlier.”  ”Told you s/he would say that.”  It may be that these two do things at work that are outside the remit of the “work group” but they believe they are justified because they actually know best.  Something in your gut tells you that these two are undermining you in some way, but it’s hard to put your finger on it.

When a group operates out of one of these basic assumption, it is important to remember that it is doing so unconsciously and is not aware of what is happening.  The team becomes subject to the forces of its own dynamics and is immune to the logic and reason of external realities and work expectations.

When we first begin to observe these “basic assumption” behaviours, it can be tempting to resort to labels and become rigid or formulaic in our responses.  There is nothing more frustrating than someone armed with a little psychological knowledge and adopting the mantle of Team Psychologist.  Unfortunately there is no stock response to a team behaving out of one of these basic assumptions.  There are no top tips or easy-to-apply strategies.  Apply a lens so that you can make more sense of what is happening, but then go on to reflect.  Each team has the right to its own character and its own story.  When these underlying, unconscious processes take hold and begin to rope the leader in, and I believe they do inevitably, the trick is to learn how to respond with grace and humanity.  Learning to keep going while “under fire” takes practice, resilience and lots of personal reflection on the part of whoever is in a position of leadership.  Humans, when gathered together, are subject to deep psychological forces.  If we are to keep our heads, we need to become aware of “what is ours” and what is a group phenomenon.  Reflection is one of the best practices to help overcome the sense of frustration or overwhelm when we become affected by what goes on in our teams.

Becoming the kind of leader who courageously grapples with the dynamics of groups and teams requires ongoing interest and curiosity, magnanimity and humour.  Attending to your team’s dynamics requires you to foster good relationships and open communication, tolerance for difference and collaboration.  Therein lies the work of the 21st century leader.

What is the matrix of a leader?

Developing ourselves is not about filling in “gaps”.  If we are systems thinkers, we don’t see gaps.  A gap is an empty space; where nothing is.  We are not empty vessels to be filled; we are whole beings, not “hole-y” beings.  We do, however, have things about us that need strengthening and enhancing.  We have got this far in our lives with the capabilities that we have had at our disposal through a life of learning, but this is not to say that there isn’t more to learn and develop.

Dr. Russell Ackoff said, “Optimising one part of a system always leads to sub-optimisation of the system as a whole.”  This is important to remember, not only with reference to an organisation’s development, but also for an individual.  Our workplaces are complex social systems, the many people being interconnected and interrelated.  Each person has an impact on the wider system and the other people in the system impact on them.  Out of the dynamics of these social systems emerges culture and organisational performance.  To take Ackoff’s statement, if we take one person out of a system and, for example, provide some coaching without awareness of that person’s place in the system, impact on the system and impact of the system on them, the coaching will be less than effective.  Optimising one person in isolation and without attending to the whole system will lead to a skew.

Similarly, when developing capability within individuals, we need to remember that we, too, are systems.  We play a myriad of roles in our daily lives, whether you are a customer service representative, a CEO or a project manager.  The whole of ourselves is truly greater than the sum of our knowledge, skills, experience and character traits.  This matrix of roles that we play is complex and interrelated; each role we enact impacts on other roles we play.  Our character and personality arises from the interconnectedness of all these roles and each time we add a new capability, it affects the whole of our being.  Sometimes we can easily discern this, sometimes learning something new affects us in more subtle ways. For example, developing greater self-reflective skills will impact positively on our abilities to put ourselves in the shoes of others.

In the realm of leader (or rather, people) development, it sometimes seems that there is always the next big thing: The Key Skill Every Leader Should Grow.  It can be a bit like plate spinning, though; that old trick where someone would rush around trying to keep plates spinning on long thin poles.  One week you have to develop your ability to manage diversity, the next week it’s about learning how to deal with the unexpected, the next week you are learning how to listen to your inner voice telling you not to listen to what they tell you the week after that.  Madly rushing about from one “part” to another “part” of ourselves is a misguided approach to people development.  We need to see leader ability as a matrix of interactive roles; the question is then not “What capability do I need to develop?” but “What is the matrix of capabilities I need to develop, and what capabilities am I over-emphasising at the expense of others?”  Leader development should be focussed on the behaviour of the inseparable whole and even if there are specific capabilities that a person needs to strengthen, this should be done with a view to optimising the whole person.

Developing ourselves in a piecemeal, mechanistic way can be as exhausting as plate spinning.  Taking a reductionist perspective is also counter-productive; it’s utter nonsense to view ourselves as clocks, with bits that you can take out in isolation and fine tune or replace.  We need to remain mindful that our abilities to do something may be linked to a collection of other related abilities.  In the same vein, our ability to do something may be hampered by over-use of other abilities.  Take the story of the recruitment consultant who struggled to achieve his list of daily tasks.  It wasn’t related to poor time management skills, which he had said it was.  It was a direct result of being so driven and single-minded about achieving his tasks such that his way of interacting with his colleagues rubbed them up the wrong way and caused them to avoid dealing with him.  Because he required the collaboration of his co-workers, he was not able to get through his tasks effectively.  When we did some work with this person some years ago, we witnessed his manner with others that betrayed some underdeveloped relationship skills.  If we had taken him at his word and gone down the “time management skills” track without looking at his whole being, he wouldn’t have come through with the enhanced people skills he actually needed.  His improved people skills ended up enhancing his ability to “manage” his time.

When Peter Senge says that real learning gets to the heart of what it is to be human, I believe he is talking about whole person development, not simply “training” in isolated sets of skills that enable someone to do a job more efficiently.  When I’m developing people capability, I apply a matrix that we at Quantum Shift developed some years ago.  We use it as an illustrative reminder, not a definitive prescription.  This image is limited, in that it cannot truly illustrate the deep and complex interconnectedness of all the roles and how they affect each other, however, it gives some indication.  Anyone who is in the business of developing people needs to remain cognisant of the interactive nature of these roles and discover how they impact on each other, for each individual that they work with.

Each of these roles is comprised of a number of sub-roles or abilities.  For example, the Decisive Achiever is the one that we enact when we want to get things gone.  It is the one that manages time, makes decisions, is organised and is the one that is usually most recognised and rewarded in the workplace.  This is the role that our recruitment consultant was over-utilising to his detriment, and at the expense of the other roles in his matrix.  He operated out of a belief that if he just came into work and achieved, that would be best.  He was blind to the fact that an optimal achiever is actually one that deploys the whole of his role matrix in appropriate measure and in response to the appropriate context.  When he realised that his Relationship Manager role was the one that was needed in order to go further, and extended this and applied it in tandem with the Decisive Achiever, he actually got more done and with greater satisfaction for himself and his colleagues.  In fact, we heard some months later that the atmosphere in the whole office had improved significantly as a result.

Below is a summary of the roles in this matrix and their traits.  The list is by no means exhaustive, however it gives a flavour of the roles.

Because our personal role systems are organic and ever-emergent, developing them is not time-bound.  There is no end point.  We will develop one thing and this will shine a light on other areas to enhance and extend.  To quote Senge, “Personal mastery goes beyond competence and skills…it means approaching one’s life as a creative work, living life from a creative as opposed to a reactive viewpoint.”  This means we embark on a lifelong journey of learning and development, taking a continual interest in ourselves and holding a perpetual curiosity about the world.  One might say that there is a reasonably finite amount one can learn about, say, time management, but if we engage ourselves in role development, we will keep refining our whole selves to applying our time management skills or our performance management skills or our listening skills well and in an integrated fashion.  Doing this over our life times will be an adventure, it will be messy and divergent, it will not be without challenges.

Some key points to remember about working with people in a systemic way:

• Our roles are an interactive system, or matrix, of sub-roles.  Developing one in isolation will come at the expense of another or others.
• Development is never-ending.  You never “arrive”.  There is no end point.  As we learn one thing and it becomes part of us, we become aware of the next thing to be learnt.  Because we are systems, developing one part of the system will impact on the rest of it and will give rise to the next thing to develop.
• Roles are learnt and enacted in response to real life, not hypotheticals.  They are not in isolation, making workplace learning is more purposeful.  It is ideal to learn in real time, in response to real needs.
• Developing leadership mastery is a messy business, just like life.  It is not linear.  It requires some experimentation, some reflection and meaning-making, some knowledge, some rehearsal and trial and error.

It’s the system

“It is poorly designed systems, not incompetent or unmotivated individuals that cause most organisational problems.”  Peter Senge

So what do you do when you have a senior team who walk out of an all-day strategy meeting, brimming with enthusiasm for the new ship you are steering and diaries now full of actions to undertake, only to come back three weeks later having completed none of them?  What do you make of their excuses that they just didn’t have the time; that they were too busy with the day-to-day stuff to devote any time to the big picture strategy stuff?  How do you get them to spend less time and energy doing operational stuff and more on crafting a culture that will support and guide others to do that?  Do you find yourself wondering how they got to leadership position in the first place?  I’ll tell you how.  The system put them there and it’s the system that also gets in their way.  It’s the system.  What gets in the way of them doing these things they say they are utterly committed to, but never manage to do?  It’s the system.  As Senge suggests, it’s likely not down to their incompetence or their lack of motivation.  The difficulty lies in not being able to see the source of the obstructions clearly; and if we cannot see the origins of our dysfunction, how can we possibly correct them?  More importantly, perhaps, is the question, “Why would you bother trying?” because without this vital ‘big picture’ understanding of your system, it will continue to subvert your efforts and you will end up in a crumpled, exhausted heap feeling yourselves failures.

We are so infected by the culture of our organisations that we lose awareness of it.  Ask a fish what they think of the water and they will say, “What water?”  In the same way that a fish is unaware of water, we are largely unaware of the influence the systems in which we live exert upon us.  Deming said, “A system cannot understand itself….transformation requires a view from outside.”  Too true.  So these senior executives with years of experience, bright and enthusiastic individuals all of them, are behaving like they do because of the context in which they exist.  So how can we create something different?  How can we create a culture where the guy or gal at the top doesn’t get to the point of blaming inaction on people’s incompetence?  I would suggest that it comes when the underlying structures, the system itself, are reformed and when authority and accountability rest throughout the whole of an organisation, not via a clunky hierarchy.

In a previous article, I suggest that so-called “leaderless” organisations are actually leader-full.  This is no idealistic fantasy-land, but a deep and significant shift to a systemic view of the world that emphasises networks, relationships and interconnectedness over the hierarchies of an outdated mechanistic world view.  If we can shift our mindset from one of job descriptions, hierarchies, rigid policies and procedures and consequences for “bad behaviour”, we will see a whole new world open up before our eyes.  However, as Gary Hamel wrote so eloquently in his Harvard Business Review article, “First, Let’s Fire all the Managers,” we are prisoners of the familiar.  I can recall the world before the fall of the Berlin Wall.  Before that electric November night, it was almost inconceivable that it would come down, let alone overnight and as a result of people power.  Similarly, we find it a little hard to imagine a world of new possibilities where organisations are driven by self-management principles and hierarchies are redundant.  I’m talking about possibilities of full and active engagement in the work of the business; possibilities of power and authority being exercised by individuals and teams throughout businesses and not just those at the top of some clunky chain of command; possibilities of creativity and initiative being unleashed in all corners of the business.

I will leave you to read Hamel’s article for he writes so articulately that I wouldn’t presume to replicate him here.  All I wish to press home is the point that Senge, Hamel and many others too numerous to mention, but no less visionary, make:  we have come to a point in our history when we need to radically shift our ways of organising ourselves.  However, we haven’t got to the promised land yet, so we sometimes struggle to imagine what it will be like and how we’ll get there; it does almost seem out of our reach.

If we take Senge’s observation about poorly designed systems on board, then it follows that we must devote ourselves primarily and totally to crafting systems which are fit for purpose if we wish to have successful businesses.  Many of our businesses adhere to outdated structures of authority and accountability that are no longer fit for purpose, however, it is hard to know how to start re-organising when we haven’t even arrived at this new world yet.  What are these new structures meant to look like?  There is a glimpse within Hamel’s article, so I urge you to read it in its entirety.

He uses Morning Star as a case study of how to build a business that ensures consistently high performance driven by the full and voluntary engagement of everyone who works there.  Success comes not only from their excellence in product and service, but perhaps most importantly from the way they actually run their business.  If you land on the homepage of their website, the only hint that you are looking at something ground-breaking is perhaps in the words “world’s leading tomato ingredient processor”.  This is an understatement, for not only do they supply 40% of the US tomato paste and diced tomato markets, they are pioneers of how to run a leader-full business where everyone carries out the functions of management and leadership.  Peer behind their bland looking “About Us” page and look in detail at their Organisational Vision and Colleague Principles.  Here you have no humdrum list of platitudes and corporate-speak that nobody gave much thought to when writing and everyone gives even less devotion to when at work.  This is actually how they run their business.

For many businesses, the road to this new land of mutual accountability and responsibility may be long and bumpy.  Two essential items to pack for this journey towards Self-ManagementLand are intentionality and commitment.  The good people at Morning Star didn’t get there by accident; it was intentional.  Because our current paradigm is so prevalent, we have to apply ourselves with great intent to thinking and behaving differently.  We must remain awake to the fact that old structures will reinforce old thinking and draw us back to old behaviours.  For more diffuse authority and accountability to come about, we must re-create our structures root-and-branch.  We can’t simply rely on an annual leadership off-site event or some new worker consultation committees to catalyse the change, leaving the pre-existing structure in tact; this is merely tinkering around the edges.  In the end, the hierarchy and its watchdog, bureaucracy, will stifle initiative and creativity, and reverse any changes that were attempted because, in the end, these changes could only ever be half-hearted without deep structural change.  While I wouldn’t suggest that any company throw out its entire structure overnight and start to build one based on self-management principles from scratch, I am saying that genuine, conscious and consistent efforts must be made to shift the locus of control from a top-down hierarchy and place greater authority and accountability in the hands of all staffers.  Hamel gives four concrete suggestions as to how this might be done in his HBR article.

Margaret Wheatley, in “Leadership and the New Science” says, “In a quantum world, everything depends on context, on the unique relationships available in the moment. Since relationships are different from place to place and moment to moment, why would we expect that solutions developed in one context would work the same in another?”  Surely, in this quantum world, with everything depending on context, a new paradigm of organisational leadership is required.  Rigid hierarchies and the stultifying bureaucracies that prop them up are no match for real-time relationships and feedback loops, peer accountability and continuous education.

The way to get there has already been signposted; look at Morning Star.

Leaderless = Leaderfull

I’ve devoted a number of my posts to the topic of leader development.  In this post, I’d like to say more about what I mean by leader development because my thinking doesn’t come from a view that leaders are solely those at the top of organisations.  Furthermore, and perhaps more importantly, when I talk about leaders and leadership, I’m not simply thinking about businesses that organise themselves around hierarchies, far from it.  The thing about leader development is that it is people development.  My belief is that the new age we are currently on the cusp of will be dominated less and less by hierarchies and more by relationships and collaboration and this calls us to develop ourselves accordingly.  This new construct is still forming, but many businesses are feeling the power that comes from interconnectedness; a kind of people power that hierarchical organisations would only dream of, if they could just let go of an Industrial Age paradigm about human groups.

In recent months, there has been a fair amount of analysis of the so-called “leaderless” movements of the Arab Spring and the Occupy movements around the world.  The Occupy movements seem to be dissolving both in number and in our consciousness.  Much of what I have read seems to indicate that their breakups rest on the fact that they lacked coherent leadership and their failure to clearly articulate their demands.  In a lot of ways, there is some truth to this.  However, one thing I see in these movements is seeds of a new kind of community in which leaderless actually means leader-full.  We are just flexing our muscles.

I was pleased to attend a workshop by Etienne Wenger some years ago, in which he set out his thinking around Communities of Practice.  He defines Communities of Practice as “groups of people who share a concern or a passion for something they do and learn how to do it better as they interact regularly.”  His model is applied in the area of social learning, however I would say his thinking is applicable much wider to include social and organisational change.  For Wenger, learning is central to human identity and he sees its primary focus as social participation.  His model shows that a CoP will have three elements that bind them together: domain, community and practice.  Domain is a shared area of interest, i.e. this is not just a loose network of people who like each other.  They have a common purpose, e.g. software developers or wine enthusiasts.  Community emerges from the active participation of every member of the CoP; sharing of information, offering help and building relationships.  There are no tourists in a CoP, there is active engagement.  The practice is the set of capabilities or skills the members enact that indicates they are fully fledged members of the CoP.  Over time, members develop a shared repertoire of tools, knowledge, language and strategies that indicate they not only have a common interest, but they actually do something in common, e.g. they take turns to hold wine tastings or they work together on developing new iPhone apps.

How is this related to leadership?

Our current understanding of what leadership means is still largely drawn from conventions of how organisations have been structured in our recent history.  This makes sense; if we have some ways of behaving that are driven by our beliefs, until our beliefs shift, our behaviours will pretty much remain static.  Organisations are only just coming to glimpse the kind of structures that are much more fit for purpose, Communities of Practice being just one.  We have a very long inheritance of organisational structure from our industrial and military past and for a long period in our history, this suited the needs of an industrial society.  Organising human endeavour with a leader at the top and a rigid hierarchy below has meant that we tend to think of leaders only as those with leadership title or those at the so-called “top”.  Leaders make decisions, leaders are accountable, leaders lead while others follow.  This structure naturally lends itself to a command and control way of thinking and behaving and in the days of the early industrial revolution, this suited the needs of businesses.  The tasks involved in driving a successful business were best organised with the head telling the rest of the body what to do and how to do it.  We didn’t need huge amounts of creativity and autonomy to reside in the lower structures; all they needed to do was what they were told because the higher-ups had the end goals in their sights.  Similarly, militaries need that command and control structure in order to carry out their role effectively.  We couldn’t have foot soldiers deciding how they wanted to go about their job, otherwise we wouldn’t have the kind of strength and order a fighting force needs; it needs to be single-minded, not multi-minded.  So, in essence, form followed function.

Even in the early days of Christianity, orthodoxy took hold and dispensed with the more liberal, personal forms of spirituality.  For example, Gnosticism, a movement based on personal religious experience and transcendence arrived at by internal, intuitive means, was vilified as blasphemous and dangerous, and the Church, with the Pope as its head, became the final arbiter for all matters moral, social and spiritual.  With the leader in place, there was no need for individuals to ponder about their morality; as long as they did what the priest/bishop/Pope told them to do, they would have happy and ordered lives, with the added bonus of a similarly joyous afterlife.  No need to question, no need to work it out for yourself.  The Protestant Reformation injected a new brand of thinking into the mix, with believers thinking that they could perhaps have a direct line to God, rather than through the mediator-priest.  Even so, the predominant social structures in place at the time meant that eventually, most Protestant churches eventually defaulted to some form of leadership hierarchy, and those that didn’t were considered fringe movements.

In the same manner of form following function, industrial/military societies have organised their education systems to provide adequate preparedness to enter a largely hierarchical workforce.  No real need to teach critical thinking skills, no real need to provide opportunities for meaningful personal growth, as long as you could read, write and add up.  Of course, I’m generalising, but on the whole, industrial/military societies provided, and to a shockingly great extent, still provide sausage factory schooling.  Because these three influences (the industrial, the military and the social/spiritual) were so pervasive, it makes complete sense that they were so instrumental in setting up a worldview that still largely holds sway today.

The world is rapidly changing however.

In a recent TEDx talk, former UK Liberal Democrat Party leader Paddy Ashdown sets out some interesting, if not particularly new, ideas about a new world power structure emerging.  While his talk focusses more on global governance and international power shifts, some of the points he makes are salient and relevant to all kinds of leadership and organisation.  If we consider that leadership and power are inextricably linked, we can look to the Occupy movements as some indication of where we might be headed.  Power, in the sense of potency to act, is becoming more diffuse, whether governments like it or not.  In response there will naturally be reaction, but I believe the tide is surely turning.  While the Occupy movements may not have catalysed immediate changes to global financial or economic systems, I believe they signal a new kind of active involvement in society and growing desire for power to be spread more widely.

Ashdown suggests that we are coming back to an age where global governance is carried out via treaties.  He quotes Lord Palmerston saying, “Nations have no permanent friends or allies, they only have permanent interests.”  This is ringing true in the world of business.  The BizDojo in Auckland, New Zealand is but one example of professional people coming together in a pragmatic way to share expertise, collaborate on one-off projects and create a fresh new business community.  These knowledge workers know that rigid vertical hierarchies are not the best way to organise themselves.  The strength comes from the power of their networks.  To quote Ashdown again, “In the modern age where everything is connected to everything, the most important thing about what you can do is what you can do with others.”

So what does this have to do with leadership then?

Remember I said that our traditional notions of leadership have come from the hierarchical ways we have organised ourselves.  If our power structures are shifting, so will leadership.  While the Occupy movements have been called leaderless by most commentators in the media, I’m not so sure.  Leaderless if we look at the movements through old lenses, true; there was nobody at the “top” because there was no top.  I think this new social construct will call upon us to shift our ideas as to what a leader is.  In a previous blog, I suggested, for example, that a customer service employee who connects with a dissatisfied customer, preventing them from going to your competitor, is exercising just as much leadership as the person with CEO on their door.  Leader development is people development and people development is leader development.

Power is certainly spreading out to the people.  With more diffuse power, we will all be called upon to exercise leadership.  Strong and effective Communities of Practice consist of people with a wide repertoire of personal characteristics and capabilities that in the old days, might have sat with a privileged few.  Everyone exercises some form of leadership, however the new paradigm of leadership is not about managing hierarchies, but about influencing, collaborating and relating.

Ori Brafman and Rod Beckstrom’s book, The Starfish and The Spider, paints a potent picture of decentralised organisations.  Decentralised systems, they say, “have no clear leader, no hierarchy and no headquarters.   If and when a leader does emerge, that person has little power over others.”  However, I contend, they do exercise influence.  This points to a key leadership capability that we all require more of as the old makes way for the new.  People at work will not only require some kind of  professional skill set or technical expertise, but they will also need a well developed set of personal capabilities, those which we term “emotional intelligence”.  This is not limited to freelancers or small business owners, but to anyone working in the Knowledge Economy.  I believe that many businesses will see the benefits of reorganising with a more diffuse power base that unlocks the leadership and creativity of more of those who work within them.

In this article in December’s Harvard Business Review, Gary Hamel poses the question, “Wouldn’t it be great if we could achieve high levels of coordination without without a supervisory superstructure?”  I think he’s on to something.  With highly developed leader capabilities all over organisations, leadership (the practice) will emerge from the interactions and relationships between leaders (the people).  Again, I’m intending leaders to be those with authority and accountability.  It then behoves organisations and individuals to devote themselves to sound capability development of the kind I hinted at earlier.  These would include developing greater empathy, greater abilities to listen, greater abilities to collaborate, greater abilities to problem-solve with others, greater abilities to self-manage and, of course, greater self-awareness.  As Paddy Ashdown says, the most important bit about the structure then becomes your docking points-your connections with others; not your hierarchy.

Finally, I think it’s important to recap a point I have made in previous articles, that is, that a new paradigm of organisations will not simply do away with the old.  The new construct will include and transcend the current one, so we will still find that some organisations work best with a hierarchical structure or a command-and-control style of leadership.  However, they will be best applied when they fit the purpose of the organisation.  I suspect, for example, that local emergency management structures will require a command-and-control style of leadership in crisis situations.  I, for one, would prefer that a highly efficient response team deals with a natural disaster or fire to one that organises itself on the basis of peer consultation.

I have set out just a few of my thoughts and reflections in this article and, as always, am keen to read what you can add and build onto what I have written.  I’m no expert, and I suspect there isn’t one anyway.  We are in immersed in the unknown right now and the New Normal will come about from all of our contributions.